Executive Secretary Senior

Virginia Information Technologies Agency•Portsmouth, VA

1d•$42,950 - $56,715•Onsite

About The Position

This position is responsible for independently performing a variety of administrative activities in support of an administrative, technical or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work units. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with officials. May provide guidance to other staff as an information resource. Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member. May type, file, schedule appointments, make reservations, sort mail and perform reception duties.

Requirements

Knowledge and experience with administrative practices, procedures, and providing administrative support in a professional setting
Ability to maintain a high level of professionalism, confidentiality, and discretion under all circumstances
Excellent ability to communicate effectively both verbally and in writing
Ability to proficiently use office equipment (computer, telephone, copier, fax, scanner, etc.)
Ability to transcribe information, prepare professional documentation, communication, briefings, and reports
Experience with Microsoft applications, such as Excel, Word, Access, Outlook, PowerPoint, and Teams)
Excellent organization skills
Knowledge and experience with records maintenance and retention

Nice To Haves

Knowledge of patient confidentiality (HIPAA)
Advanced professional administration training and practical experience as an Administrative Assistant
Knowledge of public health programs and policies
Working knowledge of emotional intelligence and group dynamics and demonstrated ability to apply these strategies effectively in the professional setting
Ability to coordinate complex scheduling for executive leadership to include meetings, events, and logistics
Ability to establish, build, and maintain professional working relationships with agency partners, government officials, healthcare professionals, residents, and others integral to district public health operations
Ability to proficiently use office software and design tools (Adobe, Canva, Publisher, etc.)

Responsibilities

Independently performing a variety of administrative activities in support of an administrative, technical or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work units.
Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member.
May type, file, schedule appointments, make reservations, sort mail and perform reception duties.