Executive Secretary Senior

DHRM•Rocky Mount, VA

8d•Onsite

About The Position

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. We have an exciting opportunity to join our team as the Executive Secretary Sr. in the West Piedmont Health District! Come work where the blend of small-town charm, natural beauty, and affordable living is at your disposal. The area offers a relaxed pace of life and a welcoming community that has a deep investment in the people who live here. The West Piedmont Health District is mission-driven and passionate about bringing the best of who we are to those we serve: Franklin County, Henry County, Patrick County, and the City of Martinsville. This position is responsible for independently performing a variety of administrative activities in support of an administrative, technical or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work units. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with officials. May provide guidance to other staff as an information resource. Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member. May type, file, schedule appointments, make reservations, sort mail and perform reception duties.

Requirements

Knowledge and experience with administrative practices and procedures and providing administrative support in a professional setting
Knowledge and experience with records maintenance
Experience with Microsoft applications, such as Word, Excel and Access
Ability to transcribe information, prepare documentation, communications, and reports
Ability to maintain professionalism and confidentiality under all circumstances
Excellent organization skills and written and verbal communication skills

Nice To Haves

Knowledge of patient confidentiality (HIPAA)
Advanced professional administration training and practical experience as an Administrative Assistant
Knowledge of public health programs and policies
Ability to establish, build, and maintain professional working relationships with agency partners, government officials, healthcare professionals, residents, and others integral to district public health operations
Ability to proficiently use office software and design tools (Adobe, Canva, Publisher, etc.)

Responsibilities

Independently performing a variety of administrative activities in support of an administrative, technical or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work units.
Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member.
May type, file, schedule appointments, make reservations, sort mail and perform reception duties.