EXECUTIVE SECRETARY II UMP

State of Illinois•Springfield, IL

6d•$5,127 - $7,135•Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Executive Secretary II. This role, under the direction of the Bureau Chief of Airport Engineering, involves performing administrative secretarial work for a manager of an agency's medium program, or secretarial work for the manager of an agency's major program. The position requires preparing and keyboarding documents that impact program policies, procedures, and collective bargaining issues. Additionally, the Executive Secretary II may supervise staff engaged in lower-level office support functions.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and two years of secretarial experience or completion of high school and four years of secretarial experience.
Requires a minimum typing speed of 55 words per minute.
Qualifying state employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Nice To Haves

Working knowledge of agency programs, rules and regulations.
Working knowledge of bookkeeping and budgetary principles and practices.
Working knowledge of personnel and labor relations policies and practices.
Thorough knowledge of the principles of office management.
Thorough knowledge of manual and automated office equipment.
Thorough knowledge of composition, grammar, spelling, and punctuation.
Extensive knowledge of computer program applications.
Ability to establish and develop written instructions and procedures.
Ability to apply human relations skills in interaction with management, representatives of government and private industry and the public.
Working knowledge of statistical analysis.
Ability to communicate clearly and effectively both orally and in writing.

Responsibilities

As secretary to the Bureau Chief of Airport Engineering, performs a variety of clerical and technical duties.
Performs support functions for the Bureau of Airport Engineering staff as assigned by the Bureau Chief.
Maintains and organizes all Division of Airport Engineering documentation.
Serves as receptionist for the Bureau of Airport Engineering.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision, and Dental Insurance
Pension Plan
12 Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
12 paid Sick Days annually
10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
3 paid Personal Days annually
13-14 paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources