EXECUTIVE SECRETARY I (UMP)

State of Illinois•Springfield, IL

21h•$4,414 - $5,926•Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will, under the direction of the Bureau Chief of Administrative Services, independently perform secretarial duties functioning within the framework of organizational policies. This role performs a variety of complex clerical and technical functions for the Division of Aeronautics.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
Requires ability to accurately keyboard at 55 wpm.
Requires successful completion of a background investigation.

Nice To Haves

Prefers knowledge of agency programs, rules, and regulations.
Prefers extensive knowledge of computer program applications.
Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
Prefers ability to communicate clearly and effectively both orally and in writing.
Prefers knowledge of composition, grammar, spelling and punctuation.

Responsibilities

As secretary to the Bureau Chief of Administrative Services, this position keyboards routine and non-routine correspondence and memoranda, as well as confidential materials regarding staff performance evaluations, disciplinary actions, and memos regarding personnel matters.
Performs support functions for the Division of Aeronautics staff as assigned by the Bureau Chief of Administrative Services.
Maintains and organizes files.
Consults and advises the Bureau Chief of Administrative Services on departmental methods, procedures, and interpretations of departmental policies and programs.
Serves as receptionist for the Division of Aeronautics, receives visitors and directs them appropriately.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision, and Dental Insurance
Pension Plan
12 Weeks paid Maternity/Paternity Leave
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
12 paid Sick Days annually
10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
3 paid Personal Days annually
13-14 paid holidays annually (based on start date)
Tuition Reimbursement
Employee Assistance Program and/or mental health resources