EXECUTIVE SECRETARY I (UMP)

State of Illinois•Proviso Township, IL

9d•$54,816 - $73,596•Onsite

About The Position

The Division of Behavioral Health and Recovery is seeking to hire an Executive Secretary I for the Madden Mental Health Center located in Hines, Illinois to serve as the administrative secretary to the Medical Director. Performs highly responsible, confidential and sensitive duties related to the Medical Director’s Office. Composes, keyboards and transcribes correspondence, reports, requisitions, meeting minutes and similar documents for the Medical Director and other medical executive staff. Gathers background data from a variety of sources to assist the Medical Director in the making of decisions for special assignments and in preparation of reports and speeches. Assists the Medical Director in preparation for accreditation standards. Receives and screens calls, answers inquiries, updates and maintains the Medical Director’s calendar and receives, opens, sorts and distributes incoming facility mail. Coordinates the Interstate Service Program. Serves as primary timekeeper.

Requirements

Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience OR completion of high school and three (3) years of secretarial experience.
Requires the ability to keyboard accurately at 55 wpm.
Requires the ability to utilize office equipment, including personal computers.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

Nice To Haves

Three (3) years of experience gathering data to conduct special projects and studies for a public or private organization.
Three (3) years of experience working with sensitive/confidential information.
Three (3) years of experience maintaining records, reports and files.
Three (3) years of experience working with timekeeping and daily attendance on a computerized system.
Three (3) years of experience updating policies and procedures utilizing personal computers.
Two (2) years of experience communicating effectively both orally and in writing.

Responsibilities

Serves as the administrative secretary to the Medical Director.
Gathers background data from a variety of sources, pertaining to credentialing, laboratory and health services determination and cost analysis, safety and sanitation, pharmacy, etc., to assist the Medical Director in the making of decisions and preparation of reports and speeches.
Serves as primary timekeeper for staff reporting to the Medical Director.
Assists the Medical Director in preparation for accreditation standards of the joint commission, as well as compliance with requirements for certification by the Public Health Department, which enables Medicare eligibility and eligibility for Public Aid patient care and coverage.
Receives and screens incoming calls to determine if questions can be answered before routing to the Medical Director’s Office.
Coordinates the Interstate Service Program.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program - A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)