EXECUTIVE SECRETARY I - KEYBOARDING - UMP
About The Position
The Illinois Department of Transportation is hiring an Executive Secretary I to provide executive-level administrative support to the Bureau Chief of Programming. The position coordinates administrative, correspondence, and office support functions to help ensure the efficient operation of the Bureau and timely completion of departmental initiatives. It is located in the Bureau of Programming, Office of Highways and Intermodal Project Implementation, Region 1 / District 1, at 201 Center Ct, Schaumburg, Illinois. The regular schedule is Monday through Friday, 8:00 AM to 4:30 PM.
Requirements
- Knowledge, skill, and mental development equivalent to either completion of two years of secretarial or business college and one year of secretarial experience, or completion of high school and three years of secretarial experience.
- Ability to keyboard accurately at 55 words per minute.
- Successful completion of a background screening.
Nice To Haves
- Working knowledge of agency programs, rules, and regulations.
- Thorough knowledge of the principles of office management.
- Thorough knowledge of composition, grammar, spelling, and punctuation.
- Ability to establish and develop written instructions and procedures.
- Ability to apply human relations skills when interacting with management, representatives of government and private industry, and the public.
- Ability to communicate clearly and effectively both orally and in writing.
Responsibilities
- Perform secretarial duties, including keyboarding routine and non-routine priority correspondence, memoranda, reports, and other materials from handwritten hard copy.
- Consult and advise the bureau on departmental methods, procedures, and interpretations of departmental policies and programs.
- Perform complex clerical and technical support functions for bureau staff.
- Arrange travel and hotel reservations for the bureau chief and bureau staff attending seminars and meetings.
- Serve as the bureau receptionist, receive visitors, and direct them appropriately.
- Prepare replies to Webmail inquiries or forward them to appropriate sections for response, ensuring due dates are met.
- Perform other duties as required or assigned that are reasonably within the scope of the listed duties.
Benefits
- Flexible work schedules in several program areas, including flexible time and hybrid scheduling.
- Health, life, vision, and dental insurance.
- Pension plan.
- 12 weeks of paid maternity/paternity leave.
- Deferred compensation program and other pre-tax benefit programs, including medical and daycare.
- 12 paid sick days annually.
- 10 paid vacation days in the first year, with the opportunity to earn up to 25 paid vacation days annually.
- 3 paid personal days annually.
- 13–14 paid holidays annually, based on start date.
- Tuition reimbursement.
- Employee Assistance Program and/or mental health resources.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
