Executive Secretary I - Keyboarding - Ump

State of Illinois•Schaumburg, IL

7d•Onsite

About The Position

The Illinois Department of Transportation is hiring an Executive Secretary I to provide executive-level administrative support to the Bureau Chief of Programming. The position coordinates administrative, correspondence, and office support functions to help ensure efficient bureau operations and timely completion of departmental initiatives. It performs secretarial, clerical, and technical support work under direction and serves as the bureau receptionist.

Requirements

Knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience, or completion of high school and three years of secretarial experience.
Ability to keyboard accurately at 55 words per minute.
Successful completion of a background screening.

Nice To Haves

Working knowledge of agency programs, rules, and regulations.
Thorough knowledge of the principles of office management.
Thorough knowledge of composition, grammar, spelling, and punctuation.
Ability to establish and develop written instructions and procedures.
Ability to apply human relations skills when interacting with management, government and private-industry representatives, and the public.
Ability to communicate clearly and effectively, both orally and in writing.

Responsibilities

Keyboard routine and non-routine priority correspondence, memoranda, reports, and other material from handwritten hard copy.
Consult and advise the bureau on departmental methods, procedures, and interpretations of departmental policies and programs.
Perform complex clerical and technical support functions for bureau staff.
Arrange travel and hotel reservations for the bureau chief and bureau staff attending seminars and meetings.
Serve as the bureau receptionist, receive visitors, and direct them appropriately.
Prepare replies to Webmail inquiries or forward inquiries to appropriate sections, and ensure due dates are met.
Perform other duties as required or assigned that are reasonably within the scope of the listed duties.

Benefits

Flexible jobs and schedules.
Health, life, vision, and dental insurance.
Pension plan.
Twelve weeks of paid maternity/paternity leave.
Deferred Compensation Program and other pre-tax benefit programs for medical and daycare expenses.
Twelve paid sick days annually.
Ten paid vacation days in the first year of service, with the opportunity to earn up to 25 paid vacation days annually.
Three paid personal days annually.
Thirteen to fourteen paid holidays annually, based on start date.
Tuition reimbursement.
Employee Assistance Program and/or mental health resources.
Extensive training and career advancement opportunities.