EXECUTIVE SECRETARY I (UMP)

State of Illinois • Springfield, IL

3d • $4,414 - $5,926 • Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independent judgment on the promulgation and interpretation of the bureau policies and programs. This position performs a variety of complex clerical and technical functions.

Requirements

• Requires knowledge, skill and mental development equivalent to the completion of two years secretarial/business college and one-year secretarial experience, or completion of high school and three years secretarial experience.
• Requires ability to keyboard accurately at 55 wpm.
• Requires successful completion of a background investigation.
• Requires the ability to work occasional overtime
• This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

Nice To Haves

• Prefers knowledge of word processing software (Microsoft Word, Excel, Access, PowerPoint, and Outlook) and IBM Mainframe Emulation.
• Prefers working knowledge of office practices, procedures, business, English and spelling
• Prefers ability to maintain clerical records and prepare reports for such records
• Prefers ability to follow oral and written directions.

Responsibilities

• As secretary to the Land Acquisition Engineer, performs duties such as keyboarding correspondence and annual reports on Land Acquisition activities including project status.
• Serves as receptionist for the Section; receives visitors and directs them appropriately.
• Consults and advises the Land Acquisition Engineer on departmental methods, procedures and interpretations of departmental policies and programs.
• Performs support functions for section staff.
• Arranges travel and appointments, including hotel reservations for section for seminars and meetings.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Benefits

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• 12 Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn 12 paid Sick Days annually
• New Employees earn 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
• Employees earn 3 paid Personal Days annually
• 13-14 paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED