Executive Secretary - Administrative Assistant

ECU Communications, LLC

4h•Onsite

About The Position

We are currently seeking a highly qualified Executive Secretary-Administrative Assistant with a minimum 5 years’ experience in administrative coordination to support a Federal Government contract. Must pass a background check for security clearance, be a U.S. citizen, and must be able to work on site in Washington, DC/Alexandria, VA.

Requirements

Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
Minimum 5 years’ professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
Minimum 5 years’ experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
Minimum of 5 years’ experience entering information into databases/tracking systems and creating and formatting reports and presentations.
Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
Consistently communicate with a high degree of professionalism, diplomacy and tact.
Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
Familiarity with office procedures and software is essential.
Must be able to work at a fast pace with tight deadlines.
Ability to learn quickly, adapt, organize, and prioritize work is essential.
Strong verbal and written communication skills are required.
Excellent interpersonal skills and problem-solving skills are a must.
Must be highly organized with a strong attention to detail.
This is a full-time, on-site position located at the client’s facility in Washington DC/Alexandria, VA.
Must be a U.S. citizen.
Must pass background check for security clearance.

Nice To Haves

Degree in communications, public relations, marketing, data analytics, or a related field is preferred.

Responsibilities

Draft and edit of correspondence and official issuances for internal and external distribution.
Maintain a style guide that aligns with the client’s brand.
Draft, review, and edit agency-wide policies, memos, and other documents.
Develop and document standard operating procedures.
Maintain and organize document libraries.
Accurately enter information into databases/tracking systems.
Draft email responses and general correspondence on behalf of the client