Executive Secretary

Trinity Health•Melrose Park, IL

5d•$22 - $34

About The Position

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital. If you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team as an Executive Secretary and become Loyola Strong! What you’ll do: The Executive Secretary provides high-level administrative and secretarial support with significant latitude for discretion, independent judgment, and decision-making. This role independently establishes priorities, manages complex schedules, and ensures the smooth and efficient operation of the executive’s daily activities. Typically supports a Vice President or company officer.

Requirements

Minimum Education Required: High School Diploma, plus training acquired through work experience or related education.
Minimum Experience Required: 6–10 years of previous job-related administrative support experience, preferably supporting senior leadership.

Nice To Haves

Preferred: Administrative or technical background acquired through 2–3 years of college.
Preferred Degree: Business or related field.

Responsibilities

Provide high-level administrative support, including managing incoming calls, monitoring executive emails, coordinating calendars, and preparing materials for meetings and travel.
Draft and edit professional correspondence, reports, summaries, announcements, and training materials while compiling accurate data for leadership review.
Support executive initiatives by conducting research, gathering information, and preparing summaries, presentations, and other project-related documents.
Plan and coordinate department events, meetings, and leadership functions both on-site and off-site.
Maintain well-organized filing systems, records, and documentation for departmental activities and projects.
Mentor and provide guidance to junior administrative staff to support skill development and workflow efficiency.
Manage departmental purchasing and expense processes, including requisitions, expense reports, supply ordering, and equipment maintenance, ensuring compliance with policies.
Serve as a back-up resource for Nursing and Senior Leadership Administration to ensure continuity of operations.