Executive Search Operations Analyst

Flagship Pioneering, Inc.•Cambridge, MA

2d•$76,000 - $140,000

About The Position

Flagship Pioneering is a scientific innovation engine that invents and builds companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps in human health, sustainability, and beyond. What sets Flagship apart is our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof in a way that is largely without precedent. Our team of scientists, entrepreneurial leaders, and professional capital managers are each aligned around an institutionalized process that enables us to innovate and create breakthroughs for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture. Flagship has been recognized twice on FORTUNE’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies, and has been named four times to Fast Company’s annual list of the World’s Most Innovative Companies.

Requirements

2+ years of experience in recruiting coordination, executive search support, talent operations, or a related administrative role
Bachelor’s degree required
Comfortable using AI-enabled tools to update trackers, maintain documentation, and support operational workflows
Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
Experience with Greenhouse or a similar applicant tracking system
Excellent organizational skills and meticulous attention to detail
Exceptional written and verbal communication skills
Ability to manage multiple priorities in a fast-paced, highly collaborative environment
High degree of integrity, discretion, and trustworthiness
Fluency in using data, dashboards, and reporting to track activity and surface insights

Nice To Haves

Experience supporting executive search or senior-level recruiting in a matrixed organization
Track record in project management including building reports or dashboards to track search activity and candidate movement
Demonstrated ability to use AI tools to improve operational workflows and communication
Strong judgment, resourcefulness, and a proactive approach to solving problems
Ability to build credibility and engage effectively with a diverse range of stakeholders and audiences, including senior executives

Responsibilities

Support day-to-day search execution by creating, maintaining and updating materials and internal documentation using AI-forward tools and workflows
Create and refine templates for job descriptions, status updates, candidate reports, debrief materials, and other executive search documents to ensure consistency across recruitment-related projects
Partner with recruiters to keep workstreams organized and efficient, action items clear, and deadlines on track
Maintain accurate, up-to-date records and candidate data to support consistent project management and execution across active searches
Ensure accurate and timely entry of candidate data, search activity, and status updates in Greenhouse ATS to maintain data integrity for current and future recruitment and pipelining efforts
Use AI-enabled tools to improve speed, quality, and consistency of routine search operations, template development, reporting, and written communication
Apply new tools and techniques to strengthen workflow organization, summarization, and documentation
Stay current on internal Flagship priorities and business needs that affect executive search and talent acquisition workflows
Leverage AI-enabled tools and templates to build and maintain dashboards, trackers, and recurring reporting that provide actionable insights into executive search activity, candidate pipelines, and search progress. Prepare client-ready candidate summaries, search updates, and other documentation to support assessment and decision-making
Identify opportunities to reduce manual work and improve process efficiency through better use of systems, templates, and automation
Proactively communicate and provide professional support to internal stakeholders throughout the executive search life cycle
Support a high-touch internal experience by ensuring accurate information, timely follow-up, and smooth workflow execution.
Maintain confidentiality and discretion at all times