Executive Receptionist
Legal Services of the H•Nanuet, NY
•$54,570 - $74,106•Onsite
About The Position
Legal Services of the Hudson Valley (LSHV) has an immediate opening in our Nanuet, NY office for a full-time Executive Receptionist. The Executive Receptionist serves as the primary point of contact for clients, community partners, and stakeholders. This position provides high-level reception and administrative support while fostering a welcoming, respectful, and trauma-informed environment for individuals seeking legal services. The role requires strong organizational skills, professionalism, and a commitment to supporting low-income and underserved communities.
Requirements
- Associate degree
- 2–5 years of receptionist, administrative, or customer service experience
- Excellent interpersonal skills
- Strong written and verbal communication skills
- Ability to work effectively with a diverse group of stakeholders
- Excellent time management, organizational, and problem-solving skills
- Proficiency in Microsoft Office programs
Nice To Haves
- Bilingual (perform translation and interpretation services)
Responsibilities
- Receive and direct callers and visitors to the appropriate staff, both in person and via telephone
- Provide general, non-legal information and referrals to callers and walk-in clients
- Conduct initial client intake, ensuring complete and accurate documentation
- Maintain awareness of staff attendance and whereabouts to ensure appropriate call and visitor routing
- Provide administrative support to executive staff and the AIC (Attorney in Charge or Administrative Lead), as needed
- Assist with office-wide administrative tasks, record keeping, and organization
- Prepare case assignment letters, closing letters, and related correspondence
- Perform data entry, light typing, and document preparation
- Create and maintain client and administrative file folders (electronic and physical)
- Process incoming and outgoing mail and deliveries
- Prepare and manage office supply orders and inventory
- Perform photocopying, scanning, and faxing tasks
- Maintain an organized, clean, and professional reception area and shared office spaces
- Provide referrals to community resources and partner organizations as appropriate
- Perform translation and interpretation services, if bilingual, to support client communication and access
- Ensure all client-facing processes are respectful, accessible, and aligned with organizational mission
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
