Executive Receptionist

K2 Services•New York, NY

19d•$27 - $28•Onsite

About The Position

Opensity Solutions is seeking a poised and professional Receptionist to support the executive floor for one of our prestigious financial services clients. This role serves as a key point of contact for the executive suite, ensuring every interaction with executives, clients, and guests reflects the highest standard of professionalism, hospitality, and discretion.

Requirements

5+ years of experience in a customer service role within a professional corporate environment.
Excellent interpersonal skills with the ability to manage sensitive situations with discretion and diplomacy.
Motivated self-starter with a strong sense of urgency and accountability.
Exceptional customer service mindset with the ability to anticipate needs.
Strong organizational and multitasking skills, with the ability to prioritize competing demands.
Proven ability to meet deadlines and consistently follow through.
Clear, professional written and verbal communication skills.
Collaborative, positive, and team-oriented approach.
High level of professionalism, discretion, and integrity.
Sound judgment and effective problem-solving abilities.
Proficiency with Microsoft Office Suite and Box or SharePoint required.
Calm, patient, and composed under pressure with a strong work ethic.
Resourceful, adaptable, proactive, and solutions-oriented.

Nice To Haves

Experience with Concur, advanced Adobe tools, floorplan software, and EMS conference booking platforms strongly preferred.

Responsibilities

Handle daily visitor registration through a guest registration system.
Greet and welcome guests upon arrival, check them in, and direct them to the appropriate person, floor, or office.
Coordinate, schedule, and maintain quality control for all meeting guests on the executive floor.
Supervise the intake of VIP guests to ensure the highest level of service.
Notify administrative staff of guest arrivals and respond to inquiries via phone, email, or in person.
Build and maintain positive internal and external relationships with clients, administrative staff, and service providers.
Serve as an expert user of the conference room booking platform (EMS), supporting internal clients and ensuring accuracy of information.
Act as floor administrator for conference room booking systems, assisting with meeting logistics and troubleshooting system issues.
Coordinate with service providers to ensure catering, event setup, service, and quality expectations are met.
Conduct conference room and office-wide walkthroughs to ensure spaces are presentable and maintained to high standards.
Serve as a resource for space optimization, staying informed on emerging technologies and enhancements.
Submit maintenance, repair, and cleanliness requests and collaborate with Facilities to ensure completion.
Coordinate daily operations with security, facilities, and administrative teams.
Partner with internal teams to deliver a cohesive and high-quality office experience.
Maintain documentation of standard operating procedures for Lobby and Executive Reception.
Track and report visitor, meeting, and event activity, analyze trends, and propose process improvements using platforms such as EMS and Envoy.