Executive Project Senior Coordinator

Blue Cross Blue Shield Association•Chicago, IL

10d•$79,200 - $114,825•Hybrid

About The Position

This role ensures the effectiveness and efficiency of the leadership by providing full range of administrative and project management support to the Executive and assigned team(s), exercising confidentiality, tact and diplomacy. Leads all efforts in providing information for internal and external inquiries regarding divisional activities, maintaining positive relations with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters. Responsible for facilitating small-scale cross-functional projects and supporting larger scale initiatives. Creates and maintains status reporting processes for cross-functional projects under management, including project activities, as well as tracking and reporting company performance for the Executive or project team.

Requirements

Bachelor's Degree or equivalent experience
4+ Years project Management professional designation or work equivalence managing executive projects in high visibility environment involving evolving external and internal stakeholders
Demonstrated project management skills in tracking updates, identifying potential foot faults
Ability to work independently to generate, synthesize and analyze data, reports and tables.
Demonstrated ability to manage multiple projects with overlapping timetables
Ability to work effectively as a team member
Excellent technical proficiency with information technologies (e.g. Microsoft Office) and literature-searching, with particular emphasis on Excel and PowerPoint
Excellent verbal and written communication skills, problem solving and organizational abilities.

Nice To Haves

Demonstrates AI literacy and an understanding of generative AI tools, including appropriate business applications and limitations.
Certified Project Management Professional (PMP) - PMI

Responsibilities

Coordinating team planning discussions and related outputs to develop roadmaps, focus on key priorities and track success measures.
Guiding the overall management of executive projects.
Creating and maintaining status reporting processes for cross-functional projects under management, demonstrating independent judgement.
Proactively managing teams’ Objectives and Key Results to ensure department goals are making progress, flagging those that are not and inquiring of status.
Supporting Executive or team in conducting planning sessions with the leadership and management teams.
Coordinating division-wide/department-wide planning meetings on a regular basis and proactively managing all related communications.
Preparing and/or organizing meeting/event-related materials and coordinating any necessary technical support.
Conducting analyses and syntheses of data and information, preparing graphs, slides and summary tables, as needed for project/meeting activities and reporting.
Acting as first line of communication and coordination to external and internal stakeholders.
Exercising discretion and independent judgement in managing the flow of information and the timing of meetings and communication, including Outlook management.
Organizing data and analytic information to maximize use by the team.
Ensuring that leader has the materials in advance of the meetings.
Proactive management of vendor payables for the department, ensuring accuracy and timeliness.
Handling travel plans from start to finish, ensuring that the leader has what they need for their travel plans.
Processing expense reports timely with accuracy.
Taking comprehensive notes at meetings, drafting letters and emails, word processing.
Preparing Power Point presentations (slides and charts).
Preparing Excel spreadsheets, Filing, faxing, photocopying, Transmitting fax\email broadcasts using Outlook, and Ordering supplies.