Executive Project Coordinator
About The Position
The Executive Project Coordinator plays a key role in supporting the Executive Director in executing the organization’s mission and day-to-day operations. This position provides both strategic and administrative support to ensure projects, priorities, and communications are well-organized and completed on time. The individual will assist with research, scheduling, follow-ups, document preparation, coordination of special initiatives, and direct support for board meetings. This includes preparing board packets, managing logistics, attending meetings, and accurately recording and distributing meeting minutes. This role is ideal for someone highly organized, detail-oriented, and thrives in a fast-paced environment where priorities evolve frequently.
Requirements
- Bachelor’s degree preferred; equivalent experience considered.
- 4+ years of progressively responsible experience in executive support, operations, or project coordination.
- Excellent written and verbal communication skills.
- Highly organized, self-directed, and able to manage multiple priorities effectively.
- Strong interpersonal skills and professional demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and project management tools (e.g., Monday.com or similar).
Responsibilities
- Manage the Executive Director’s calendar, meetings, and communications, ensuring alignment of priorities.
- Draft correspondence, presentations, and reports for internal and external audiences.
- Track key action items and ensure timely follow-up.
- Support board communications, including meeting preparation, minutes, and materials.
- Provide board meeting support, including scheduling, agenda preparation, materials coordination, attendance, and minute-taking.
- Coordinate and track strategic projects and initiatives led by the Executive Director.
- Develop and maintain project timelines, deliverables, and documentation.
- Conduct background research, summarize findings, and prepare briefings to support decision-making.
- Assist in planning and executing organizational events, workshops, and community engagement activities.
- Collaborate with the broader team to ensure alignment of administrative and project needs.
- Support vendor and partner coordination as directed by the Executive Director.
- Identify and implement process improvements to enhance efficiency across operations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
