Executive Assistant - Project Coordinator

JonnyPops•Plymouth, MN

5d•$60,000 - $90,000•Onsite

About The Position

The Executive Assistant is a pivotal role responsible for managing the day-to-day administrative and personal needs of individuals on our executive team. This position ensures seamless coordination of schedules, communications, and tasks to support the executives in leading a fast-growing company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment while being able to anticipate needs and leading with creative problem solving.

Requirements

Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities.
Ability to multitask effectively in a fast-paced environment.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana).
Maintain a professional appearance and demeanor at all times.
Demonstrated commitment to confidentiality and discretion.

Responsibilities

Provide direct support to the C-Suite, assisting with all aspects of daily business tasks.
Complete administrative tasks related to personal accounts and matters.
Maintain confidentiality and handle sensitive information with discretion.
Provide in-person support in Plymouth, MN daily, including office coordination and on-site logistics.
Maintain awareness of industry trends, competitive developments, and relevant news related to key business contacts (social listening) to support executive communication.
Document notes or drawings in PowerPoint, Word, or similar tools.
Draft and edit documents, memos, and correspondence.
Build strong relationships with internal teams and external partners.
Assist in maintaining executive networks, including tracking stakeholders and relationship-building opportunities.
Support the C-suite with operational coordination and priorities management.
Manage multiple lines of incoming and outgoing communication, ensuring timely, accurate responses and prioritization.
Facilitate meeting preparation, including agendas, pre-reads, and materials.
Manage complex calendars, schedules, and shifting priorities.
Coordinate domestic and international travel arrangements, itineraries, and logistics.
Anticipate scheduling conflicts and resolve issues proactively.
Provide administrative support for interdepartmental projects, events, and company initiatives.
Track progress on strategic priorities and deliverables for the C-suite.
Prepare executive briefings, summaries, and communications as needed.
Clearly reflect food safety and quality as part of the JP brand, when planning and executing projects, and while interacting with relevant external stakeholders.