Remote | Executive Productivity & Life Admin Specialist — $60–$85/hour

24-Mag•New York, NY

2d•Remote

About The Position

We are sharing a specialised part-time consulting opportunity for professionals experienced in executive support, inbox management, calendar coordination, productivity systems, personal administration, and structured life-admin workflows. This role supports current and upcoming remote consulting opportunities focused on structured productivity review, inbox and calendar workflow analysis, commitment tracking, information organization, planning support, and high-quality project execution. Selected professionals will apply their executive support or productivity expertise to review realistic administrative scenarios, evaluate priorities and requirements, prepare structured written outputs, and support accurate, evidence-based life-admin workflow tasks.

Requirements

3+ years of experience as an executive assistant, chief of staff, operations coordinator, productivity consultant, personal assistant, administrative manager, or similar high-context support professional.
Experience with one or more areas such as principal-level inbox management, calendar triage, commitment tracking, personal knowledge systems, file organization, photo organization, project trackers, or administrative workflow design.
Familiarity with tools such as Gmail, Outlook, Superhuman, Notion, Apple Notes, Evernote, Google Calendar, Google Drive, iCloud, Google Photos, Excel, Google Sheets, or similar productivity systems.
Comfort reading and preparing life-admin artifacts such as triaged inboxes, commitment trackers, event plans, file taxonomies, project trackers, scheduling notes, and administrative summaries.
Strong written communication skills and ability to explain productivity decisions clearly.
Ability to follow structured instructions and produce evidence-based work.

Nice To Haves

Experience supporting executives, founders, senior leaders, or busy principals in high-volume administrative environments.
Experience with inbox-zero systems, calendar optimization, commitment tracking, personal CRM workflows, or project management systems.
Familiarity with Notion, Superhuman, Google Workspace, Microsoft 365, iCloud, Evernote, Apple Notes, or similar productivity tools.
Experience organizing files, photos, notes, personal knowledge bases, or household/admin systems.
Strong attention to detail in communication-heavy and schedule-heavy workflows.

Responsibilities

Inbox Management & Commitment Tracking: Review productivity scenarios involving email triage, priority rules, commitment extraction, follow-up tracking, and communication workflows.
Evaluate inbox items against defined urgency, importance, stakeholder, deadline, and actionability criteria.
Support structured review of promises made, promises received, pending actions, and required follow-ups.
Prepare clear written outputs based on source materials, communication context, and defined rules.
Calendar Coordination & Scheduling Review: Review scheduling scenarios involving calendar constraints, stated preferences, availability windows, meeting priorities, and feasibility requirements.
Evaluate proposed calendar actions against timing conflicts, travel time, preparation needs, and priority rules.
Support structured review of meeting plans, event schedules, rescheduling decisions, and calendar coordination workflows.
Identify missing information, scheduling conflicts, required confirmations, and expected next steps.
Information Organization & Productivity Systems Review: Review information organization workflows involving file classification, photo organization, knowledge systems, project trackers, and taxonomy-based sorting.
Evaluate file structures, project trackers, classification outputs, and required-field lists against defined criteria.
Support structured review of productivity systems using tools such as Notion, Apple Notes, Evernote, Google Drive, iCloud, Gmail, Outlook, or similar systems.
Maintain accuracy, consistency, and professional judgment across submitted work.