Executive Producer - Conferences
About The Position
As an Executive Producer, you are a senior production leader with deep conference experience and B2B experiential expertise. You are accountable for the successful delivery, financial health, and team leadership across complex programs and tech clients. You bring rigor to process, confidence to client relationships, and calm leadership to fast-moving environments. You operate with a high-level view across programs while staying close enough to the work to anticipate risk, guide decision-making, and step in when needed. You are a champion for your teams, a trusted partner to clients, and a steward of the agency’s standards, budgets, and culture. This role is based in San Francisco and reports directly to senior leadership.
Requirements
- 8–10+ years of experiential marketing or client services experience, with at least 5 years leading complex B2B experiential programs (specifically in the tech industry)
- Proven experience owning budgets, forecasts, and financial outcomes across multiple programs
- Strong people leadership skills with experience managing, mentoring, and developing teams
- Exceptional organizational, communication, and problem-solving abilities
- Confidence operating with senior clients and internal stakeholders
- Bachelor’s degree or equivalent experience
- Familiarity with Microsoft Teams, SharePoint, Procim, or similar tools is a plus
Responsibilities
- Own the successful delivery of multiple complex B2B experiential programs (conferences) from pre-production through reconciliation
- Maintain a high-level understanding of all active projects, proactively identifying risks, gaps, and opportunities
- Ensure programs are appropriately staffed and resourced based on scope, complexity, and timing
- Step in as needed to support execution, decision-making, or issue resolution during critical moments
- Serve as a senior, trusted production partner to clients, ensuring clarity around scope, roles, timelines, budgets, and decision-making
- Participate in the development of integrated solutions that leverage agency capabilities and deliver mutual value
- Guide the development and presentation of incremental proposals, scopes of work, staffing plans, and schedules
- Ensure all project changes are clearly communicated, approved, and documented
- Uphold consistency across programs while tailoring approaches to client needs
- Lead and support production teams with a clear point of view, fostering accountability, growth, and collaboration
- Act as a visible champion for your teams, ensuring they feel supported, heard, and set up for success
- Coach and mentor producers and coordinators, reinforcing best practices in execution, communication, and financial management
- Partner closely with Resource Management to ensure smooth team integration and sustainable workloads
- Create learning opportunities for both staff and freelance team members, particularly around budgeting, reconciliation, and agency tools
- Partner with Creative and Account leadership to ensure production is embedded early and effectively in the creative process
- Participate in creative brief development and ensure feasibility, integrity, and executional excellence
- Protect the integrity of the creative vision across all deliverables while balancing scope, budget, and timeline
- Continually seek innovative production solutions, methodologies, and partners
- Own the fiscal health of programs and accounts, including forecasting, budget tracking, and reconciliation
- Actively participate in finance meetings and forecasting conversations
- Oversee third-party costs, vendor agreements, and freelance engagements
- Build and maintain strong vendor and supplier relationships
- Review and approve reconciliations, ensuring accuracy and accountability against approved budgets
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What This Job Offers
Job Type
Full-time
Career Level
Senior
