Executive/Personal Assistant

Fabfitfun • Beverly Hills, CA

17d • Onsite

About The Position

FabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth.

Requirements

• Demonstrate a high level of professionalism and discretion when handling confidential and sensitive information.
• Exceptional attention to detail, organization, and follow-through.
• Ability to manage tight deadlines, prioritize effectively, and adapt quickly to shifting priorities.
• Advanced proficiency with Microsoft Office, Google Workspace, Excel, PowerPoint, social media platforms, and AI tools such as Anthropic.
• Comfortable using AI as a day-to-day tool, continuously learning new capabilities, and identifying opportunities to streamline processes and improve efficiency.
• Current, valid driver’s license required.
• Comfortable working in a variety of settings and adapting to a flexible schedule based on the Co-CEO’s needs.

Nice To Haves

• Prior experience as a personal, family, or executive assistant.

Responsibilities

• Efficiently manage the Co-CEO’s calendar, handle high-volume day-to-day email correspondence, and ensure all personal and business commitments are organized and coordinated.
• Manage all aspects of business and personal travel, including flights, accommodations, transportation, and detailed itineraries.
• Plan, coordinate, and execute personal and professional events of varying sizes.
• Serve as a liaison between the Co-CEO and internal and external stakeholders.
• Manage email correspondence and the Co-CEO’s social media presence, ensuring communications are timely, professional, and appropriately prioritized.
• Complete and organize financial and tax-related documents, manage expense reports, coordinate banking relationships, maintain financial records, and utilize platforms such as DocSend and Excel.
• Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, and other personal needs. This may include driving to and completing errands on the Co-CEO’s behalf.
• Coordinate with the Co-CEO’s family as needed, assisting with scheduling, logistics, travel, events, and other day-to-day needs to ensure plans are communicated and organized.

Benefits

• Unlimited PTO
• Generous parental leave
• Company paid holidays (8)
• Medical, Dental & Vision
• 401K & 401K Match
• Pet insurance available for any FFF furry friends
• Complimentary annual FFF subscription with seasonal $25 credit for e-commerce flash sales
• Donation matching program via BrightFunds, where the company matches up to $500 in charitable donations per employee annually

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed