Executive/Personal Assistant - Beverly Hills, CA

The Wellington Agency•Beverly Hills, CA

2d•Onsite

About The Position

We are seeking a highly polished, proactive, and discreet Executive Assistant / Personal Assistant to support a dynamic executive within a fast-paced, creative environment. This role requires a sophisticated professional who operates with precision, anticipates needs, and seamlessly manages both business and light personal responsibilities with the highest level of confidentiality.

Requirements

Minimum 5+ years of experience supporting high-level executives in fast-paced environments
Exceptional organizational skills with strong attention to detail and follow through
Highly discreet with a deep understanding of confidentiality and professionalism
Proactive mindset with the ability to anticipate needs and solve problems independently
Strong communication skills with the ability to manage relationships across all levels

Nice To Haves

Experience within creative industries, luxury brands, or fashion environments preferred
Polished, intuitive, and highly organized
Service-minded with a “no task too small” mentality
Strategic thinker who can operate both tactically and at a higher level
Naturally responsive, available, and committed to excellence

Responsibilities

Provide strategic calendar management and calendar engineering, ensuring optimal time allocation and efficiency across a high-volume schedule
Keep the executive on track throughout the day, managing transitions between meetings and ensuring punctuality
Track key follow ups, action items, and priorities to maintain momentum and accountability
Serve as a liaison between internal teams, external partners, and key stakeholders
Support and manage projects, ensuring deadlines, communication, and execution remain aligned
Act as a true right hand, stepping beyond traditional assistant duties into operational support
Oversee daily office flow and routine elements including meals, pantry management, supplies, and general readiness
Maintain an environment where no detail is overlooked and operations run seamlessly
Partner with leadership and HR to coordinate employee engagement initiatives and internal events
Contribute to fostering a positive, connected, and high-performing workplace culture
Provide thoughtful perspective on marketing initiatives and brand positioning
Offer insight from a customer lens, contributing to creative discussions within a fashion-focused, female-driven brand
Assist with light personal matters including travel coordination, scheduling, errands, gift purchasing, and liaising with household staff