Executive/Personal Assistant

Lighthouse Property Management • Los Angeles, CA

4h • $90,000 - $110,000 • Onsite

About The Position

This role requires strong organization, accuracy, and ownership. The President travels often, so you must work independently and keep operations moving without direct oversight. You will manage complex schedules, travel, and day to day logistics for the President and family. Plans change often, so you must adapt fast and stay calm under pressure. This role is 70 percent Executive Assistant and 30 percent Personal Assistant.

Requirements

• 5 plus years of Executive Assistant experience supporting senior leadership
• Experience managing complex travel, including international itineraries
• Strong attention to detail and high level of accuracy
• Highly organized with the ability to manage multiple priorities
• Strong problem solving skills with a proactive approach
• Ability to work independently with minimal direction
• Comfortable working in a fast paced, changing environment
• Professional, discreet, and dependable

Nice To Haves

• Notary license a plus. Must be willing to obtain.

Responsibilities

• Manage a high volume, constantly changing calendar with precision
• Organize, prioritize, and act on information from email, calls, meetings, and direction from leadership
• Coordinate meetings, calls, and events across multiple time zones
• Schedule conference calls and manage meeting logistics
• Prepare itineraries, documents, presentations, and correspondence
• Proofread all materials for spelling, grammar, formatting, and accuracy
• Ensure clarity and consistency across all final deliverables
• Track action items and ensure follow through
• Maintain physical and digital filing systems with accuracy and organization
• Answer and screen phone calls professionally
• Maintain strong professional etiquette while acting as a liaison to employees and external partners
• Handle confidential information with discretion
• Maintain working knowledge of conference room technology and connections to support presenters and guests
• Set up and manage Zoom calls for the President
• Oversee American Express invoices for the President and Director of HR, including cost coding, expense tracking, and reporting
• Coordinate document delivery, including courier services as needed
• Arrive early or stay later on event days to ensure setup and execution run smoothly
• Plan and manage detailed travel for the President, spouse, and family
• Coordinate domestic and international flights, hotels, and transportation
• Arrange travel for extended family members when needed
• Handle travel for all home office team members
• Adjust travel in real time due to delays or changes
• Resolve issues quickly, including refunds, credits, and rebookings
• Research and secure services, reservations, and experiences
• Assist the President and spouse with minimal personal. Coordinate with house manager
• Handle returns, credits, and vendor follow up
• Support family needs, including travel for children and extended family
• Be available for occasional (minimal) weekend calls related to travel updates
• Assist with scheduling, some appts with house manager
• Work independently while the President is out of the office
• Assist with light office management tasks as needed
• Support the Director of HR with confidential projects during slower periods
• Maintain strict confidentiality with all HR related information

Benefits

• Medical, dental, and vision coverage.
• Employer paid life insurance, short term disability, and long term disability.
• Accident and hospital insurance.
• 401K.
• Vacation and sick time.
• Company paid holidays, about 23 paid days off in your first year.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed