Executive Partner to CEO

PRS Management, Inc. • Medford, OR

22h • Remote

About The Position

Pacific Retirement Services is seeking an experienced, highly trusted Executive Partner to the CEO to provide executive-level administrative, operational, governance, and project management support. This is a highly visible role in a formal executive environment requiring exceptional professionalism, executive presence, tact, discretion, and sound judgment. This is not a traditional administrative support role. As a strategic business partner and trusted representative of the CEO’s office, you will help manage executive priorities, protect the CEO’s focus, support decision-making, coordinate Board governance, and ensure important work moves forward across the organization. You will also provide executive administrative support to the C-Suite, helping drive alignment, collaboration, and follow-through.

Requirements

• 10+ years of progressively responsible executive administrative experience supporting C-suite executives.
• Demonstrated experience supporting CEOs, Boards of Directors, executive leadership teams, or comparable senior leadership environments.
• Exceptional organizational, planning, project management, and prioritization skills.
• Outstanding written and verbal communication skills and a highly polished, professional presence.
• Strong business acumen, sound judgment, discretion, and the ability to anticipate needs and solve problems proactively.
• Advanced proficiency with Microsoft Office Suite, collaboration technologies, presentation software, and modern business applications.
• Valid driver’s license, insurability, acceptable driving record, and eligibility to rent a car.

Nice To Haves

• Associate or bachelor’s degree in business administration or a related field preferred.

Responsibilities

• Manage the CEO’s calendar, inbox, communications, Board functions, travel, confidential information, executive operations, and key projects with exceptional discretion, judgment, and follow-through.
• Serve as a strategic partner and gatekeeper to the CEO, managing priorities, information flow, competing requests, and complex scheduling.
• Anticipate executive needs by identifying issues, gathering information, preparing recommendations, and resolving routine matters independently.
• Handle highly confidential business, personnel, financial, governance, and strategic information with discretion, diplomacy, and sound judgment.
• Coordinate executive and leadership meetings, including agendas, briefing materials, presentations, logistics, action items, and follow-up.
• Serve as the primary administrative liaison between executive leadership and the Board of Directors, coordinating Board and committee meetings, materials, records, minutes, logistics, and follow-up.
• Prepare, edit, and coordinate executive communications, presentations, announcements, speeches, correspondence, and reports.
• Track executive priorities, strategic initiatives, Board requests, and project deliverables to ensure accountability and timely completion.
• Coordinate complex executive travel, itineraries, logistics, and expense reporting.
• Support executive projects, research, leadership meetings, retreats, conferences, and special assignments on behalf of the CEO.
• Partner with senior leaders, community leadership, administrative professionals, and external stakeholders to support alignment and execution.

Benefits

• Medical, dental, and vision insurance with multiple plan options and employee premiums subsidized up to 100%.
• Company contributions to a Health Savings Account, with funds that roll over and stay with you.
• Company-provided life and AD&D insurance.
• Paid Time Off, with the option to use PTO as you earn it or choose PTO+ for extra pay.
• 401(k) with a 4% employer match.
• Profit sharing plan based on company performance.
• Voluntary pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree