Executive PA & Bookkeeper – Cape Town, Remote

Timepers

4d•Remote

About The Position

The Executive PA & Bookkeeper supports two Directors in a fast-paced, high-pressure environment. The role combines executive and personal assistance with bookkeeping and financial administration, helping bring structure, accuracy, and efficiency to competing priorities. The successful candidate is organised, proactive, confident with numbers, and able to manage interruptions and shifting priorities with professionalism and composure.

Requirements

Solid, demonstrable bookkeeping experience and comfort working with numbers.
Proven experience as a PA or Executive Assistant.
High computer literacy and confidence with spreadsheets, financial systems, and office software.
Ability to switch between financial reconciliation and urgent executive requests without losing accuracy.
Exceptional organisation, attention to detail, and a methodical approach.
Ability to handle pressure, interruptions, and shifting priorities without becoming overwhelmed.
Independent thinking, initiative, and responsibility for outcomes.
Proactive, resourceful, and solutions-driven approach.
Exceptional verbal and written communication skills.
Understanding of confidentiality, integrity, and professional judgement.

Responsibilities

Manage diaries, meetings, appointments, travel arrangements, and competing priorities.
Handle correspondence, calls, follow-ups, and confidential information.
Prepare documents, reports, presentations, and meeting notes.
Anticipate needs, identify potential problems, and take initiative before being asked.
Keep tasks, deadlines, and moving parts under control in a busy, changing environment.
Maintain accurate financial records and perform day-to-day bookkeeping.
Process and reconcile transactions, bank statements, accounts payable, and accounts receivable.
Prepare invoices, track payments, and follow up on outstanding accounts.
Manage expense records, support cash-flow monitoring, and organise financial documentation.
Assist with monthly financial reporting and prepare information for accountants.
Maintain accurate, up-to-date records and ensure that nothing falls through the cracks.