Executive Operations Partner to the CEO

AlphaHire•San Jose, CA

6d•Onsite

About The Position

A well-established, San Jose–based real estate development and construction company is looking for an Executive Operations Partner to work hand-in-hand with its CEO. This is a high-trust, high-impact seat that blends top-tier executive support with real operational ownership, and it is built for someone who wants to grow with one organization for the long haul. Over time, this role is expected to evolve into a Chief of Staff–level position with expanded strategic and operational scope.

Requirements

10+ years in executive support or executive operations, with at least 5 years partnering directly with a CEO, President, or Founder
Background in real estate, construction, development, or property management strongly preferred; family office, private equity, or investment experience also a plus
A track record of long tenures and staying power; this company is hiring for the long term
Confidence reviewing contracts and business documents, with a sharp eye for detail
Outstanding organization and the ability to juggle competing priorities without dropping the ball
Clear, polished written and verbal communication
Sound judgment, emotional intelligence, and absolute discretion
Advanced Microsoft Office and/or Google Workspace skills; hands-on experience with AI and productivity tools a strong plus
Currently based in the San Francisco Bay Area and able to work on-site full-time in San Jose

Nice To Haves

Experience with EOS or a similar operating system is a plus
Hands-on experience with AI and productivity tools a strong plus

Responsibilities

Own the CEO's calendar, inbox, and priorities so their time goes to what matters most
Get the CEO ready for every meeting with agendas, briefing notes, background research, and presentation materials
Capture decisions and action items and follow up until they are closed out
Write and manage correspondence on the CEO's behalf with a polished, professional voice
Plan travel, events, and logistics with little to no oversight
Keep sensitive business, financial, and people matters strictly confidential
Serve as a second set of eyes on contracts, agreements, and key documents, flagging risks, missing terms, and critical dates
Keep company initiatives on track and hold teams accountable to commitments
Connect the dots between development, construction, operations, accounting, and leadership
Build and maintain executive reports, dashboards, and operating summaries
Run the leadership team's meeting cadence and planning sessions (EOS or a similar operating system is a plus)
Take ownership of special projects from kickoff through completion
Bring fresh ideas to how the CEO's office works, including AI tools, automation, and smarter systems
Support company-wide planning and help track progress against organizational goals
Take on growing strategic responsibility as the role develops toward Chief of Staff