Executive Operations Assistant

City of New York • New York City, NY

2d • Hybrid

About The Position

The Department of Citywide Administrative Services (DCAS) aims to enhance the efficiency of New York City's government operations. DCAS manages iconic city buildings, procures over $1 billion in goods and services annually for more than 80 agencies, and plays a crucial role in the city's day-to-day functioning. Their work is guided by principles of equity, effectiveness, and sustainability, providing essential resources such as employee recruitment and training, building management, property transactions, fleet management, and carbon emission reduction initiatives. Working at DCAS means supporting all city agencies and contributing to the future of New York City. The Real Estate Services (RES) division within DCAS provides real estate support to city governmental operations, managing 37 million square feet of property, handling acquisitions and dispositions, and offering services like architectural design, space planning, project management, and financial analysis. The RES Financial Services team specifically handles property valuations, lease administration, revenue and financial analysis, lease audits, and budget/lease enforcement, supporting all RES units. This team consists of accounting and finance professionals and is seeking a detail-oriented Executive Operations Assistant for a new role. This position will coordinate projects, reports, and communications across the five Financial Services teams, with a specific focus on coordinating workflows for the Property Valuations, Lease Administration, and Lease Audit teams.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above.
• All candidates must possess the one year of administrative or supervisory experience as described in "1" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

• Detail-oriented

Responsibilities

• Coordinate workflows for the Property Valuations, Lease Administration, and Lease Audit teams.
• Coordinate all appraisal requests between clients, the appraisal management system (IPIS), the internal team, and external appraisal vendors.
• Assist with lease registrations and commercial lease payments on an as-needed basis.
• Coordinate communications between Lease Audit, landlords, tenant agencies, and others involved in the leasing process.
• Research materials, including public records, to collect data and information regarding transactions related to real property.
• Research and collect information and data, both current and historical, for use in reports prepared by the Financial Services team.
• Research information pertinent to overall market conditions of all types of real property.
• Obtain source materials by means of research, records examination, published materials, or personal interviews.
• Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords, and tenants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level