Executive Office Manager

Making Waves Academy • Richmond, CA

1d • Onsite

About The Position

At the heart of any successful organization is a beat—a rhythm that keeps everyone aligned and moving forward. As our Executive Office Manager, you are the conductor of that rhythm. You aren’t just managing a calendar; you are the strategic engine behind the Executive Director, ensuring our mission to serve students is translated into flawless execution. You thrive in high-pressure environments, balance complex social dynamics with ease, and have the "zero-mistake" mindset needed to handle board-level operations. You will provide essential operational leadership to the Executive Director and the senior leadership team. You’ll be the primary liaison between the Executive Office and the school community, managing high-stakes communications and the enterprise operating rhythms that ensure our goals are met.

Requirements

• Bachelor’s degree and five or more years of experience managing systems in high-pressure environments (preferably education).
• Experience in a supervisory or management role.
• Proven track record of maintaining KPI tracking, meeting cadences, and board cycles.
• Proficiency in Google Workspace, Canva, PowerPoint, Slack, Zoom, and School Information Systems (SIS).

Nice To Haves

• Full professional fluency in written and spoken Spanish.
• Deep understanding of California’s A-G college readiness and educational compliance.
• Experience serving as a primary liaison to senior leaders and boards.

Responsibilities

• Manage the Executive Director’s calendar to prioritize high-value requests and protect time for strategic initiatives.
• Execute school-wide cadences, including leadership check-ins, board-facing timelines, and cross-functional planning cycles.
• Draft and finalize "Board-ready" reports and correspondence in both English and Spanish, maintaining the Executive Director’s voice and a "zero-mistake" standard.
• Extract and synthesize complex data (academic/budgetary) into compelling presentations while ensuring compliance with California Education Code and data privacy.
• Act as the professional "buffer" and point of contact for the Executive Office, navigating diverse social dynamics with diplomacy and firmness.

Benefits

• Competitive, above-market salary and access to a dedicated retirement savings plan.
• We cover 100% of most premiums for medical, dental, vision, chiropractic, and acupuncture for you and your family.
• Generous paid time off, plus all school holidays and breaks to ensure you have time to recharge.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 11-50 employees