Executive Assistant / Office Manager

NCSY

8d•Hybrid

About The Position

NCSY, a program of the Orthodox Union, connects with Jewish teens through innovative, cutting-edge social and recreational programs to develop a positive Jewish identity. NCSY inspires Jewish teens through informal Jewish education, retreats, and summer programs. NCSY empowers teens through leadership development and guidance to become passionately committed leaders of the Jewish community and instruments for positive change and renewal. The Orthodox Union (OU) is one of the largest Orthodox Jewish organizations in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for the disabled, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, Ⓤ, is found on the labels of many kosher commercial and consumer food products. Tristate NCSY and NCSY Summer are seeking a highly organized, detail-oriented, and discreet professional to serve as Executive Assistant and Office Manager. This full-time role sits at the center of our operations, supporting senior leadership, strengthening donor engagement, and ensuring the smooth execution of major programs and events. This individual will work closely with the Executive Director of Tristate NCSY, who also serves as the Associate Director of NCSY Summer, to help manage both Tristate and summer-related responsibilities. This is a full-time hybrid role requiring 3 days a week in the office and 2 days remote, with flexibility based on organizational needs and events.

Requirements

5 plus years of relevant experience in administration, operations, or a similar role preferred
Exceptional organizational and time management skills
Strong interpersonal skills with the ability to engage donors and stakeholders professionally and warmly
High level of discretion and ability to handle sensitive information
Detail-oriented with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Proactive, flexible, and solutions-oriented mindset
Experience in nonprofit settings preferred

Responsibilities

Manage and maintain the calendar of the Executive Director, ensuring efficient scheduling and prioritization
Coordinate and schedule donor meetings, including preparation and follow-up
Anticipate needs and proactively manage time, materials, and logistics for leadership
Work with the Director of Development in supporting any development-related campaigns or projects
Manage receipts, travel, and other logistical needs.
Support ongoing donor relationship management, including communications, tracking, and follow-up
Help ensure a thoughtful and organized donor experience across all touchpoints
Assist in preparing materials and logistics for donor-facing meetings and events
Provide logistical and operational support for major programs and events, including 4G Con, Summer Staff Training, NCSY Golf Classic, Six Flags, and any event with donor presence
Coordinate details such as travel, scheduling, materials, and on-site execution
Work closely with program teams to ensure events run smoothly and professionally
Oversee the day-to-day operations of the NCSY office located in Teaneck, NJ
Manage office supplies, organization, and overall physical space
Serve as a central point of coordination for in-office needs and logistics
Provide support to other executive staff as needed
Help ensure alignment and communication across Tristate and NCSY Summer operations

Benefits

Health, Dental & Vision Insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA)
Annual BeniComp stipend for medical, pharmaceutical, dental, and vision expenses
Group dental and vision insurance through MetLife
10 paid sick days
10-15 paid vacation days
Paid Jewish and Federal holidays
Short Fridays to accommodate for Sabbath observance
Free life and disability insurance
Discounted continuing education opportunities
403(b) retirement plan with a 5% employer match after 3 years (requires a minimum 2% employee contribution)