Executive Office Coordinator

Johns Manville • Denver, CO

1d • $67,800 - $93,200 • Onsite

About The Position

The Executive Office Coordinator provides part-time administrative and operational support to the Executive Assistant supporting the CEO, CFO, CHRO and General Counsel. The role helps ensure the efficient day-to-day operation of the executive suite by coordinating schedules, meetings, travel, expenses, documents and other administrative activities. The coordinator works closely with the Executive Assistant and provides coverage for the C-suite when that person is unavailable. The ideal candidate is solution-focused, approachable, reliable and resourceful, with exceptional attention to detail and a strong commitment to organization and confidentiality. The role is primarily on-site at the downtown Denver office and requires 30 hours per week. The schedule may vary between four and five office days per week according to business and team needs.

Requirements

• Bachelor's degree preferred, or an equivalent combination of education and relevant professional experience.
• Five or more years of administrative or executive support experience preferred.
• Ability to handle confidential and sensitive information with discretion and sound judgment.
• Strong proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Intermediate proficiency with SharePoint and Microsoft Teams, or similar tools such as Slack or Google Workplace.
• Experience with expense reporting, travel coordination and other administrative systems.
• Excellent organizational and prioritization skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally and confidently with senior executives and stakeholders at all organizational levels.
• Ability to work independently, anticipate needs, identify solutions and exercise sound judgment, while also working effectively as part of a team.
• Ability to manage multiple priorities and adapt to changing needs in a fast-paced executive environment.
• Approachable, reliable, resourceful and solution-focused, with a strong sense of ownership and accountability.
• Commitment to organization, confidentiality, collaboration, accuracy, continuous improvement and administrative excellence.
• Comfort with a consistent in-office presence and a flexible schedule based on departmental needs.
• Physical ability to perform essential job functions; reasonable accommodations may be made for individuals with disabilities.

Nice To Haves

• Bachelor's degree.
• Five or more years of administrative or executive support experience.
• SAP/SRM experience; training can be provided.

Responsibilities

• Provide administrative and operational support alongside the Executive Assistant, including coverage for the C-suite when the Executive Assistant is unavailable.
• Handle confidential and sensitive information with discretion.
• Manage calendars and coordinate meetings and scheduling, including prioritizing and resolving conflicts.
• Coordinate domestic and international travel and prepare detailed itineraries.
• Organize meetings, leadership events and off-site activities, including logistics and materials.
• Prepare and format executive presentations, reports, correspondence and other materials.
• Prepare and submit expense reports and assist with monthly review and reconciliation of travel and purchasing card expenses.
• Serve as a professional point of contact for internal and external stakeholders.
• Maintain organized electronic and physical records and documentation.
• Support Corporate Secretary responsibilities by maintaining corporate governance documentation and official corporate records.
• Create, maintain and update SharePoint and Microsoft Teams sites, including content, pages, document libraries, file organization and navigation.
• Support executive-suite operations, including workspace coordination, office moves and onboarding logistics.
• Maintain shared printers and supply areas, monitor inventory, order and restock supplies, and coordinate equipment service as needed.
• Assist with technology and equipment requests for the executive suite.
• Identify opportunities to improve administrative processes, organization and efficiency, and recommend solutions.
• Provide backup administrative support to ensure continuity across the executive suite.
• Collaborate with administrative professionals and contribute to a positive, team-oriented administrative culture.
• Perform other related duties and special projects as assigned.

Benefits

• Incentive bonus eligibility.
• Employee parking.
• Choice of comprehensive medical plans.
• Dental plan.
• Vision plan.
• Wellness program.
• Critical illness insurance.
• 401(k) plan with a company match.
• Paid vacation.
• Paid sick leave for eligible employees.
• Paid parental leave for eligible employees.
• Basic life insurance.
• Short-term and long-term disability coverage.
• Employee assistance program.
• Business travel accident coverage.
• Supplemental life insurance available.
• Accidental death and dismemberment insurance available.
• Health spending account.
• Traditional flexible spending account.
• Dependent care spending account.
• Tuition reimbursement for undergraduate and certain graduate programs.
• Educational opportunities and a company-wide mentoring program.
• Soft skills and hard skills training.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level