Executive Office Administrator

Boeing•Everett, WA

3d•Onsite

About The Position

Boeing Commercial Airplanes is currently seeking an Executive Office Administrator to support the Vice President and Chief Financial Officer (CFO) for 767/777/777X Program, as well as leaders in Engineering and Quality, in Everett, Washington! The ideal candidate has experience supporting C-suite executives or elected officials, possesses a high degree of professionalism and discretion, and is unflappable in high-pressure, fast-paced environments. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively. Join us and work alongside the 767/777/777X Program Leadership team as we develop, build and deliver airplanes to our amazing customers!

Requirements

5+ years of experience developing and/or maintaining integrated schedules
5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
3+ years of experience coordinating and processing domestic and/or international travel arrangements
3+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
Experience in effective written and verbal communication across global audiences

Nice To Haves

5+ years of experience supporting C-Suite Executives or State/Federally Elected Representatives
5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
3+ years of experience with Concur or a similar travel and expense management program
Experience in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking skills
Experience in personable and professional phone demeanor; speaks clearly, professionally and with decorum
Experience in leading in a team environment

Responsibilities

Coordinates and processes domestic and international business travel arrangements
Monitors designated business traveler's logistics
Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement
Verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates, edits and maintains electronic and written communication
Tracks and maintains information relative to department and business operations
Communicates a wide variety of information to multiple audiences
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritizes and schedules management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office supplies and parking passes
Plans and implements logistics for senior executive level internal and external events
Provides guidance to less experienced employees
Works under minimal supervision