Executive Office Administrator

Boeing•Saint Charles, MO

1d•Onsite

About The Position

The Boeing Company is currently seeking an Executive Office Administrator (EOA) to support the Vice President for Government and Enterprise Contracts in Hazelwood, Berkeley or Saint Charles, Missouri. The ideal candidate has experience supporting C-suite executives, possesses a high degree of professionalism and discretion, and is unflappable in high-pressure, fast-paced environments. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.

Requirements

5+ years of experience developing and/or maintaining integrated schedules
5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
Experience in effective written and verbal communication across global audiences
Successful candidates for this job must satisfy the Company’s Conflict of Interest (COI) assessment process.
To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Nice To Haves

Bachelor’s degree or higher
3+ years of experience coordinating and processing domestic and/or international travel arrangements
Experience in leadership either formally or informally leading teams in a cross-functional environment
Experience functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking skills
Experience exhibiting personable and professional phone demeanor; speak clearly, professionally and with decorum

Responsibilities

Coordinates and processes domestic and international business travel arrangement
Monitors designated business traveler's logistics and generates expense reports
Assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collects and compiles data to provide visibility of status for traveler's review and/or signature
Creates, edits and maintains electronic and written communication
Tracks and maintains information relative to department and business operations
Communicates a wide variety of information to multiple audiences
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
Prioritizes and schedules management-level employee time and availability for efficient use of time
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
Orders and maintains office supplies
Plans and implements logistics for senior executive level internal and external events
Provides guidance to less experienced employees
Works under minimal supervision
Handles other duties as assigned