Executive Meeting Manager at Renaissance Austin Downtown Hotel

Concord Hospitality Enterprises•Austin, TX

11d•$27 - $36•Onsite

About The Position

The Executive Meeting Manager at Renaissance Austin Downtown Hotel is responsible for providing the highest levels of customer service to internal partners and external clients. This role requires quick, timely, and professional responses, clear and concise communication representative of Concord Hospitality, and excellent time management, self-motivation, and proactive planning with a keen focus on detail. The position involves maintaining existing accounts and developing new business, effectively managing all aspects of pre-event, event, and post-event details, including room blocks, meeting space, concessions, and billing. The role also requires gaining knowledge of the hotel's food and beverage products, function space, and audio-visual capabilities, and working with partners to forecast revenues and maximize hotel income. Proficiency in digital sales systems and understanding of sales strategies are essential. The Executive Meeting Manager must be willing to attend customer functions, meet performance metrics, participate in internal and client meetings, and take ownership of career development. The role also includes carrying out reasonable requests from management and complying with company policies.

Requirements

Previous hospitality event planning and/or sales experience required.
Experience working with clients/customers to deliver positive and satisfactory outcomes.
Understanding of hotel operations in order to plan successful event/meetings.
Strong administrative skills that includes knowledge of a variety of computer systems required to perform daily tasks.

Responsibilities

Provide the highest levels of customer service to internal partners and external clients.
Respond in a quick, timely, and professional manner to all internal partners and external customers, and deliver clear and concise communiqué that is representative of Concord Hospitality via all avenues of communication.
Demonstrate excellent time management, self-motivation and proactive planning, and endeavor to be organizationally savvy with a keen focus on detail.
Satisfactorily maintain existing assigned accounts/segments, and work diligently to develop new business for hotel.
Effectively and efficiently monitor and manage all aspects of the pre-event, event, and post-event details: Track, detail, and communicate the particulars of each assigned event and group -- including but not limited to -- room blocks, meeting space, special concessions, group history and other reports, cut-off and other key dates, contract clauses, group resumes, event orders and BEO’s, billing details, and other integral aspects of groups and events.
Gain knowledge of hotel’s food and beverage products, pricing and presentation, and learn about the hotel’s function space, audio visual, and any other details related to event success.
Work with internal and external partners to accurately forecast group rooms and F & B revenues, as well as understand the conditions and strategies that will maximize released space and rooms and impact hotel revenues.
Learn and use digital sales systems and conceptual sales processes (i.e. Delphi, CI/TY, PMS, sales call process, etc.) and understand the hotel’s sales strategies (i.e. Marketing Plan, rates, budgeted goals, etc.). Implement these tools and resources in order to accomplish individual and team goals and efficiently complete job duties.
Be willing and able to attend customer functions as needed.
Work to consistently meet the goals and performance metrics as required for this position, as outlined by hotel brand, Concord, your Regional VPS, and your supervisor.
Prepared for and participate in all necessary internal meetings, conference calls, reporting, planning, and other communications required for this position. Also prepare for and participate in client site visits, tasting panels, pre- and post-cons planning meetings, networking, and other customer-centric meetings as necessary.
Own your career development and be an advocate for training and job opportunities that will allow you to continue to hone and develop your talents, skills, creativity, and personal and professional growth.
Carry out any reasonable requests made by Management, and seek to comply with company’s policies and procedures.