Executive Life Manager

Sethi Management•Carlsbad, CA

2h•$0 - $70,500•Hybrid

About The Position

This role is not a traditional Executive Assistant role. It sits at the intersection of executive support, personal assistance, household management, family logistics, project management, and proactive life management. The Executive Life Manager serves as a trusted partner to a busy executive and parent, helping create order, ease, and momentum across every aspect of life. You will oversee day-to-day operations for the Principal's work, home, personal commitments, and family logistics while anticipating needs before they arise. The right person does not wait to be told what to do. They notice. They anticipate. They take initiative. They think several steps ahead. Success in this role means creating an environment where details are handled, priorities move forward, and the Principal can focus her energy on what matters most. This role is ideal for someone who loves organizing people, projects, and systems, naturally notices what needs attention before others do, thrives on creating calm from complexity, finds fulfillment in helping others operate at their highest level, takes ownership rather than waiting for instructions, is highly trustworthy, discreet, and dependable, and enjoys both strategic thinking and hands-on execution. You will become a trusted partner responsible for helping manage not only a calendar, but an entire ecosystem. The Executive Life Manager is responsible for ensuring the Principal's professional, personal, household, and family responsibilities are managed with exceptional care, attention to detail, and foresight. You will work across five core areas: Executive Support & Communication Management, Personal & Household Operations, Family & Child Logistics, Proactive Planning & Life Management, and Research, Procurement & Decision Support. This role requires flexibility, sound judgment, strong organizational skills, emotional intelligence, and a genuine desire to help others thrive. Availability outside traditional business hours may occasionally be required based on the Principal's schedule and needs.

Requirements

3+ years of executive assistant, personal assistant, household manager, concierge, operations, or related experience
Exceptional organizational skills
Strong written and verbal communication skills
Excellent technology proficiency
Valid driver's license and clean driving record
Reliable transportation
Ability to transport the Principal when needed
Ability to maintain strict confidentiality
Flexibility to work around changing priorities and schedules
Availability outside traditional business hours may occasionally be required based on the Principal's schedule and needs

Nice To Haves

Exceptionally Organized
Strong attention to detail
Excellent follow-through
Highly reliable and accountable
Able to manage multiple priorities simultaneously
Naturally systems-oriented
Proactive & Resourceful
You see what needs to be done and do it
You take initiative without being asked
You solve problems independently
You take ownership of outcomes
Strategic & Analytical
Excellent researcher and critical thinker
Comfortable evaluating multiple options and making recommendations
Skilled negotiator who can confidently advocate for better pricing and outcomes
Naturally curious and asks questions before making assumptions
Able to quickly understand another person's preferences and decision-making criteria
Presents recommendations, not just information
Service-Oriented
You genuinely enjoy helping others thrive.
You find satisfaction in creating calm, organization, and ease for the people you support.
Warm, professional, and emotionally intelligent
Strong judgment and discretion
Excellent communication skills
Comfortable interacting with a wide variety of people
Values Match
Environmentally conscious
Minimalist mindset
High integrity
No drama or false urgency
Kind, direct, and trustworthy
Comfortable receiving feedback
Committed to excellence in both big and small details

Responsibilities

Manage and maintain a dynamic calendar
Coordinate meetings, appointments, and logistics
Monitor, organize, and respond to emails when appropriate
Draft communications and correspondence
Track commitments, action items, and follow-up tasks
Make phone calls and coordinate with vendors, service providers, and contacts
Schedule professional and personal appointments
Anticipate upcoming needs based on the Principal's schedule
Ensure important details never fall through the cracks
Run errands and manage household tasks
Coordinate home maintenance and service providers
Organize household systems and spaces
Purchase supplies and household necessities
Handle returns, exchanges, and deliveries
Manage gift purchasing and special occasions
Support meal planning and meal preparation
Maintain household inventories
Organize home offices, storage spaces, and family areas
Create systems that reduce clutter and improve efficiency
Coordinate school and activity schedules
Assist with transportation needs
Manage family-related appointments and logistics
Coordinate supplies, purchases, and preparations for activities
Assist with childcare-related administrative tasks
Support planning for camps, activities, vacations, and special events
Help create consistency and organization around family routines
Identify needs before they become problems
Maintain and manage ongoing task lists
Track deadlines, commitments, and priorities
Follow up on open projects and pending action items
Anticipate scheduling, travel, household, and family needs
Create systems that save time and reduce stress
Improve processes and efficiencies across all areas of life
Manage projects from start to finish with minimal oversight
Serve as a trusted operational thought partner
Begin projects by understanding the Principal's goals, priorities, preferences, and constraints
Conduct comprehensive research before making recommendations
Evaluate options based on quality, value, aesthetics, sustainability, longevity, and cost
Obtain and compare multiple quotes when appropriate
Negotiate pricing, discounts, upgrades, and favorable terms
Advocate for the best possible value on purchases and services
Identify opportunities for cost savings without sacrificing quality
Present concise recommendations with supporting rationale
Build relationships with trusted vendors and service providers
Oversee purchases and projects through completion