Executive Finance & Operations Assistant

Biblica • Palmer Lake, CO

13d • Hybrid

About The Position

Reporting to the Chief Financial Officer (CFO), the Executive Finance & Operations Assistant is a role that combines high-level executive support with operational responsibilities across Biblica’s finance and operations function. Approximately two-thirds of the role is operational in nature—administering the Biblica Ministries Foundation, supporting board and committee governance, managing Biblica’s HQ property in Palmer Lake, Colorado, coordinating the enterprise risk management function, and handling statutory filings. The remaining one-third provides traditional executive support to the CFO. This position calls for a proactive, resourceful self-starter who can anticipate needs without direction, research and implement cost-effective solutions, including the use of AI and other tools, and drive multiple time-sensitive priorities to completion with minimal supervision. Working closely with internal and external partners, including Board Trustees, investment advisors, and outside vendors, the Executive Finance & Operations Assistant manages highly sensitive and confidential matters with discretion, sound judgment, and a consistent commitment to accuracy and follow-through. This is a position that requires a Colorado Springs Metropolitan area–based candidate able to work on-site at Biblica’s HQ a minimum of two to three days per week, with the possibility of additional on-site time as property and operational needs require.

Requirements

• Excellent written and verbal communication skills, excellent interpersonal skills, and strong decision-making ability.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain strict confidentiality, which requires discretion and diplomacy.
• Detail oriented – seeks to develop and maintain a thorough knowledge of business activities.
• Good judgment and ability to work with minimal supervision in the office and remotely.
• Proven ability to prioritize, work independently, and meet multiple tight deadlines.
• Must be a team player with a calm and flexible approach to handling pressure and stress while adapting to the needs of the team and project.
• Results-oriented: ability to handle multiple, time-sensitive projects while focusing on the quality of work delivered.
• Reasoning Skills - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• 5+ years of administrative support role experience required.
• Minimum associate degree in a business-related field, bachelor’s degree preferred.
• Strong personal commitment to Christ and Biblica’s Purpose, Mission Statement, and Statement of Faith, with no personal or professional conflicts with the Christian philosophy of Biblica.
• Ability to drive and monitor project timelines and provide regular updates and communication with staff, consultants, and external constituents.
• Ability to manage and prioritize workload in a self-sufficient manner.

Nice To Haves

• Proven experience with customer service or care role preferred.
• A team player who is proactive and flexible.

Responsibilities

• Independently manage the day-to-day operations of the Biblica Ministries Foundation, including processing tax returns, coordinating beneficiary payments, and administering trusts and annuities; serve as primary liaison with the Foundation’s investment advisor and ensure ongoing regulatory compliance.
• Coordinate quarterly meetings of the Audit & Risk Committee, Global Finance Committee, and Foundation Board, including scheduling, logistics, and material preparation, and finalize agendas and meeting minutes with the CFO.
• Serve as on-site facility point of contact for Biblica’s HQ property, proactively identifying maintenance and service needs, coordinating HVAC and other vendor contracts, and keeping the facility safe, functional, and well-maintained. Provide full office support for on-site staff and staff meetings.
• Lead the annual property and casualty (P&C) insurance process, compiling required data and managing the rebidding of property, executive, and intellectual-property-related coverage. Compile and provide ERM reporting to the CFO.
• Prepare and submit U.S. compliance filings and maintain state business registrations, ensuring Biblica meets all applicable statutory requirements.
• Provide calendar management, meeting coordination, and support the CFO with day-to-day administrative needs.
• Plan and coordinate finance and operations meetings, including agenda development, travel logistics, and on-site activities.
• Proactively research cost-effective solutions and leverage AI and other tools to streamline processes, reduce costs, and support sound decision-making for the CFO and the Finance & Operations team.
• Exercise delegated signing authority up to $2,500 in accordance with Biblica policy.
• Perform other duties as assigned in support of the CFO and the broader Finance & Operations team.

Benefits

• 11 paid holidays
• flexible paid time off (FPTO)
• 8.5 days sick leave
• medical
• dental
• vision
• life insurance
• 403b
• state-mandated Family and Medical Leave Insurance (FAMLI) programs, providing eligible employees with paid leave for qualifying family and medical reasons in accordance with state laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree