Executive Assistant - Finance

Sandisk • Milpitas, CA

2d • Onsite

About The Position

We are seeking a highly organized, resourceful, and technology-forward Executive Assistant to be a trusted partner to Finance Executives at Sandisk. In this role, you will provide high-level administrative and operational support to multiple executives by managing schedules, coordinating meetings, handling communications, improving follow-through, and helping the broader team operate with speed, clarity, and discipline. This role requires strong organizational skills, discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while proactively anticipating the needs. The ideal candidate brings a high-ownership mindset, strong execution discipline, and a passion for helping executives and teams operate more effectively. They are proactive, focused, innovative, AI-savvy, and digitally fluent, with excellent written and verbal communication skills, strong critical thinking, and exceptional attention to detail. This dynamic role requires the ability to work independently, manage ambiguity, collaborate across teams, and step in where needed to support broader business priorities. A positive attitude and team-first approach are a must.

Requirements

• Bachelor’s Degree (or equivalent work experience required)
• 5+ years of experience as an assistant supporting VP-level executives
• Advanced knowledge of Microsoft applications (Word, PowerPoint, Excel, Outlook and Teams)
• Comfort using AI-enabled productivity tools responsibly to improve organization, communication, meeting preparation, document creation, and follow-up tracking.
• Strong digital fluency and curiosity; able to quickly learn new tools and help the broader team adopt better ways of working.
• Great attention to detail and the maturity to manage confidential information is a must.
• High-ownership mindset with strong follow-through, accountability, and the ability to close loops without repeated direction.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Bias for action; able to move quickly, make priority calls, manage ambiguity, and drive work to completion across stakeholders.
• Excellent written and oral communication skills.
• Highly organized, resourceful, and proactive in identifying better ways of achieving goals.
• Excellent time management skills.
• Collaborative and relationship-oriented, with the ability to partner effectively with Finance leaders, business partners, team members, and other Executive Assistants.
• Demonstrates leadership.
• Enthusiastic, kind, inclusive, and ethically minded.

Nice To Haves

• Experience working in a support role with C-suite administrative staff is preferred.
• Advanced PowerPoint skills are highly preferred.

Responsibilities

• Coordinate staff meetings, leadership meetings, all-hands meetings, offsites, and executive reviews, including agenda planning, pre-read coordination, action item tracking, follow-up ownership, and closure of next steps.
• Own executive calendar; coordinate across senior executives, business partners and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Coordinate logistics for travel by developing itineraries, booking domestic and international flights, arranging transportation and accommodation. Visa and passport processing.
• Leverage Microsoft 365, Copilot, Teams, Outlook, PowerPoint, Excel, and other approved productivity tools to streamline workflows, summarize information, prepare meeting materials, track follow-ups, and improve executive efficiency.
• Provide vacation coverage for other EAs as needed.
• Identify opportunities to simplify, automate, or improve recurring administrative processes, communications, meeting routines, and team operating cadences.
• Manage a wide range of administrative and executive related tasks, including drafting routine correspondence and organizing/maintaining electronic files, updating distribution lists, onboarding new hires, creating/updating organizational charts, expense approvals, creating PR/PO and coordinating AV and IT requirements for meetings.
• Reconcile expenses in a timely manner adhering to Sandisk’s global expense policies.
• Anticipate needs and identify problems proactively, looking around corners for solutions and using existing resources in problem-solving.
• Assist with formatting, editing, creating, and consolidating executive-ready presentations, briefing materials, meeting agendas, and office documents with strong attention to clarity, accuracy, and visual polish.
• Interact regularly and build trusted relationships with executives, Finance leaders, business partners, team members, and colleagues across functions.
• Partner closely with other Executive Assistants to coordinate priorities, resolve calendar and logistics conflicts, provide coverage, share best practices, and ensure a smooth operating rhythm across the leadership team.

Benefits

• paid vacation time
• paid sick leave
• medical/dental/vision insurance
• life, accident and disability insurance
• tax-advantaged flexible spending and health savings accounts
• employee assistance program
• other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• tuition reimbursement
• transit
• the Applause Program
• employee stock purchase plan
• the Sandisk Savings 401(k) Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive