Executive Finance Administrator

BELFOR CANADA INC.•Windsor, Windsor, ON, CA, ON

11d•CA$55,000 - CA$65,000•Onsite

About The Position

This is an in-person, office-based role that reports directly to the President. The Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts Payable, Collections, and accounting administration, this role manages day-to-day financial transactions, maintains accurate accounting records, supports month-end and year-end accounting activities, and ensures the timely processing of both vendor payments and customer collections. The position also provides executive support to the President through scheduling, communications, reporting, and special projects. We value professionalism, positivity, teamwork, and a solutions-focused approach. The ideal candidate is detail-oriented, highly organized, and collaborative, with strong accounting knowledge, sound judgment, and exceptional relationship-building skills. This individual is committed to maintaining strict confidentiality while contributing to a respectful, productive, and team-oriented workplace environment.

Requirements

Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration or equivalent combination of post-secondary education and progressive experience.
Proficient in Microsoft Office Suite and Google Suite
A no non-sense approach and just “get it done right” attitude.
Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment
Detail-oriented, professional, and committed to confidentiality
Valid driver’s license and ability to operate a motor vehicle according to BELFOR's Auto Policy

Nice To Haves

Experience with JD Edwards and Tungsten

Responsibilities

Manage and administer the accounts receivable and payable functions to ensure timeliness, and processed in accordance with company policies and payment terms.
Administer weekly and monthly payment cycles, including cheques, EFTs, and electronic payments.
Reconcile vendor statements, investigate discrepancies, and resolve payment issues.
Monitor accounts payable aging and ensure vendor payments are processed accurately and on time.
Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner.
Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships.
Prepare aging reports and provide updates on outstanding receivables and collection status.
Maintain accurate financial records, supporting documentation, and accounting files.
Assist with month-end and year-end close activities, including account reconciliations and financial reporting.
Prepare reports, spreadsheets, and account analyses to support the finance function.
Ensure compliance with internal controls, company policies, and accounting procedures.
Support audits by organizing financial documentation and responding to information requests.
Identify opportunities to improve accounting processes and increase operational efficiency.
Provide administrative support to the assets and procurement function as needed.
Provide executive support to the President through scheduling, communications, reporting, and special projects.