Executive Family Assistant

Sage Haus•Sausalito, CA

55d•$60•Onsite

About The Position

We are a thoughtful family of three, along with our beloved pets, embarking on an exciting new chapter in Sausalito. With professional backgrounds in technology and education, we value curiosity, creativity, and a well-orchestrated home environment. Our household is guided by intentional routines, meaningful traditions, and a deep appreciation for creating spaces that feel calm, welcoming, and exceptionally well cared for. Food, hospitality, and seasonal traditions are central to our family culture. We enjoy cooking together, baking from scratch, and celebrating holidays and milestones with intention and creativity. We are seeking someone who takes genuine pride in supporting a household at a high level and who finds fulfillment in helping create memorable experiences, whether through preparing a beautiful meal, maintaining an organized environment, or bringing seasonal traditions to life. Our home includes a reactive cattle dog managing a degenerative bone condition, a sweet indoor cat, and a second working dog who will be joining our family in the near future. The ideal candidate will possess patience, consistency, and a strong understanding of animal behavior, recognizing that trust is earned over time. Equally important is supporting our school-age child, who thrives with structure, encouragement, and positive reinforcement. We embrace a parenting philosophy rooted in respect, collaboration, and thoughtful redirection, helping our child build confidence, independence, and resilience. Privacy, discretion, and healthy boundaries are foundational to our household. As a high-trust environment, all team members are required to sign a non-disclosure agreement as part of onboarding. We are seeking more than a service provider—we are looking for a trusted household professional who values excellence, demonstrates sound judgment, and approaches their work with care, integrity, and professionalism. For someone who is calm, resourceful, emotionally intelligent, and invested in creating order and ease, this role offers the long term opportunity to become an integral part of a deeply appreciative family.

Requirements

Maintain a smoke-free and fragrance-free environment.
Must be authorized to work in the United States.
Reliable personal vehicle required; mileage reimbursement provided for work-related errands
Current CPR and First Aid certification
Up-to-date vaccinations (general, COVID, and flu)
Ability to sign a non-disclosure agreement (NDA) prior to hire
Tech-savvy and comfortable with household management tools and digital systems
Highly organized, self-directed professional who thrives in a household built on trust, discretion, and mutual respect.
Calm, thoughtful, and dependable, you take pride in creating order behind the scenes and understand that the details are often what make a home function seamlessly.
Observant and proactive, anticipating needs, identifying opportunities to improve systems, and taking ownership of your responsibilities with minimal oversight.
Strong emotional intelligence and judgment to navigate a dynamic household with confidence and professionalism.
Ability to seamlessly connect with our family, align with our parenting approaches and contribute to a thriving environment.
Composed under pressure, communicate clearly and directly, and approach challenges with a solutions-oriented mindset.
Patience, consistency, and a steady presence.
Comfortable learning new systems, receptive to feedback, and committed to continuous growth.
Adaptability and accountability.
Genuine appreciation for animals, an understanding of positive reinforcement techniques, and the patience to build trust over time.
Consistency, predictability, and calm leadership are essential when working with both children and animals.
Grounded and trustworthy professional who values long-term relationships, operates with integrity.
Please submit a short introduction letter, your updated resume, and contact information for three professional references.
This role requires a background check and NDA.

Nice To Haves

Experience with reactive dogs or a background in animal behavior, dog training, or veterinary care strongly preferred

Responsibilities

Complete morning reset after school drop-off: tidy beds, dishes, surfaces, and high-traffic areas
Complete evening reset with a focus on kitchen cleanup after family cooking
Maintain and support household organization systems throughout the home
Support seasonal decor setup and breakdown for holidays and celebrations
Coordinate donation drop-offs
Change air filters regularly (critical due to household allergies), as well as light bulbs, batteries, and smoke detectors as needed
Indoor plant care
Support collaborative packing for child travel
Provide occasional backup support for school pick-ups and drop-offs
Offer light supervision and backup childcare as needed, including occasional overnight support and date nights
Support child with enrichment activities such as art, dance, and sports outings as needed
Bring a calm, patient, and routine-oriented energy to all child interactions
Clean cat litter boxes and dog runs daily
Build a trusting, consistent relationship with the reactive dog over time
Provide calm, attentive care to all household pets
Daily mail and package pickup from PO box
Break down and organize boxes
Add items to household shopping list via Alexa as supplies run low
Handle returns and occasional gift shopping on an as-needed basis
Support putting away laundry when weekly service returns items
Schedule oil changes and routine maintenance for family vehicles
Organize and clean family vehicles weekly
Support organizational projects as needed (toys, gear, seasonal storage)
Assist with guest and event prep
Tech-savvy candidates with experience in calendar management, travel coordination, and event planning will be prioritized as this role has meaningful potential to grow into broader household and personal assistant support over time