Executive Assistant, Production (Disney Kids & Family)
About The Position
Disney Kids & Family is a unit of Disney Entertainment Television, which oversees development and production of content geared towards kids, teens and families for Disney+, Disney Channel, Disney Jr and Disney XD. The Executive Assistant will provide high-level administrative support to one or more executives on the film and television team, working closely with production, creative, and finance partners across a broad slate of projects. This role requires a highly organized, proactive, and discreet professional who can manage a fast-paced, dynamic workload while maintaining the confidentiality and attention to detail required in a high-profile entertainment environment. The ideal candidate has prior experience supporting executives in film or television and is comfortable navigating the unique rhythms of development, production, and post-production calendars. This is an excellent opportunity for someone who thrives in a collaborative, deadline-driven environment and wants to build a career supporting content creation at the highest level.
Requirements
- 3+ years of experience as an Executive Assistant or in a similar administrative support role, ideally within film, television, or broader entertainment/media production
- Familiarity with the development and production process for scripted and/or unscripted film and television content is strongly preferred
- Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines in a fast-paced environment
- Strong written and verbal communication skills, with the ability to interact professionally with executives, talent, and external partners
- High level of discretion, diplomacy, and professionalism when handling confidential information
- Proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur or similar expense/travel platforms a plus
- Strong calendar management skills, including experience coordinating across multiple time zones
- Ability to work independently, anticipate needs, and exercise good judgment with minimal supervision
- Flexibility to work occasional evenings or weekends as production schedules require
- Positive, can-do attitude with strong interpersonal skills and the ability to build relationships across all levels of the organization
Nice To Haves
- Familiarity with the development and production process for scripted and/or unscripted film and television content is strongly preferred
- familiarity with Concur or similar expense/travel platforms a plus
Responsibilities
- Manage complex, ever-changing calendars for one or more executives, scheduling and prioritizing meetings, table reads, screenings, production check-ins, and travel across multiple time zones
- Serve as a primary point of contact for internal teams and external partners, including studios, producers, talent representatives, and agencies, exercising sound judgment and discretion at all times
- Coordinate domestic and international travel arrangements, including detailed itineraries, for production-related trips and location visits
- Prepare, proofread, and distribute correspondence, memos, presentations, and other documents on behalf of the executive(s)
- Track and help manage department budgets, expense reports, invoices, and purchase orders in partnership with Production Finance
- Organize and maintain production schedules, script drafts, casting materials, and other time-sensitive documents, ensuring version control and confidentiality
- Coordinate logistics for internal and external meetings, including scripted and unscripted development sessions, greenlight meetings, and pitch meetings
- Anticipate the needs of the executive(s) and proactively solve scheduling conflicts or logistical issues before they arise
- Liaise with other Executive Assistants and support staff across the department and studio to ensure smooth coordination of cross-functional projects
- Handle highly confidential and sensitive information regarding talent, projects, and business matters with the utmost discretion
- Assist with onboarding of new hires, vendors, and consultants, including processing paperwork and coordinating access and equipment
- Provide general administrative support, including expense reconciliation, supply ordering, and file organization
- Support special projects and department initiatives as assigned
Benefits
- A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
