Executive & Events Assistant Intern

Houstory • Silver Spring, MD

4d • Hybrid

About The Position

At Houstory, we are on a mission to eliminate "The Zero Data Decision" across the rental market by bringing transparency, empowerment, and data-backed clarity to housing. As an Executive & Events Assistant Intern, you will work directly with our leadership team to support executive operations, high-level administrative workflows, and event coordination. This hands-on role spans strategic calendar management, internal operations, and the planning of community activations, pop-ups, and grassroots events across our key DMV and NYC focus regions. Through structured weekly feedback loops, strategic co-stewardship, and practical execution, you will develop actionable skill sets in Executive Office Operations, Event Logistics & Grassroots Production, and Cross-Functional Project Support.

Requirements

• Ability to commit 10–15 hours per week.
• Availability to attend a weekly 1-on-1 meeting (virtual or in-person) with executive leadership.
• Based in or deeply familiar with the DMV region (DC/Maryland/Virginia) or the NYC metro area.
• Current enrollment or completion of a degree in hospitality, event management, marketing, communications, business, or a related field.
• Proficient in Google Workspace (Docs, Sheets, Calendar, Slides), Microsoft Office, and comfortable learning modern collaboration platforms.
• Exceptional organizational habits, strong ability to multitask, pay close attention to detail, and meet tight deadlines.
• Clear, professional verbal and written interpersonal skills that reflect Houstory’s core values: Transparency, Empowerment, Community, Support, and Trust.

Responsibilities

• Maintain executive calendars, schedule internal and external stakeholder meetings, and ensure leadership preparedness for daily priorities.
• Prepare clear meeting agendas, take detailed operational notes, and track follow-up action items across project teams.
• Organize digital files, maintain contact databases, enter tracking data, and assist in managing primary company communications via email and phone.
• Help organize community gatherings, university activations, rental literacy pop-ups, and corporate functions across the DMV and NYC regions.
• Assist with venue research, manage event RSVPs, prepare attendee lists, print name tags, assemble media/event kits, and draft day-of run-of-show timelines.
• Coordinate vendor outreach, track event supply inventory, and assist with on-site equipment setup, guest greeting, and post-event breakdown.
• Conduct research to support upcoming events, speaking engagements, and founder appearances.
• Assist in reviewing, updating, and maintaining operational guides to support consistent execution standards across all company events and team workflows.

Benefits

• Direct Mentorship: Dedicated 1-on-1 guidance from senior team leaders during required weekly touchpoints.
• Hands-on Experience: Practical application of classroom knowledge to real-world social impact projects.
• Portfolio Assets: Concrete work samples to build your professional portfolio.
• Networking Opportunities: Direct access to industry professionals, community partners, and company events.
• Academic Credit Support: Full coordination with your university to support course credit requirements, if applicable.
• Skill Workshops & Flexible Scheduling: Access to internal training tools and hours tailored to fit your class or exam schedule.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: Associate degree