Executive Coordinator

AZURREO•Lebanon, PA

2h•Remote

About The Position

Azurreo is an international operations and services company supporting business activities across multiple functions and regions. We operate in a fast-paced, collaborative, and technology-driven environment where organization, accountability, and operational excellence are highly valued. We are currently looking for an Executive Coordinator to work directly with the CEO and support cross-functional operational coordination across different teams including HR, Finance, IT, and Administration. This role is ideal for a highly organized and proactive professional looking for strong career exposure, operational growth, and direct involvement in leadership activities.

Requirements

Minimum 2 years of relevant professional experience
Excellent English communication skills (written and verbal) — mandatory
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Reporting and presentation preparation, AI productivity tools (ChatGPT and similar platforms) and Basic project coordination practices
Comfortable learning and working with internal ERP systems
Ability to work independently in a fully remote environment
Highly organized and detail-oriented
Proactive and solution-oriented
Diplomatic and professional in communication
Able to manage multiple priorities effectively
Fast-learning and adaptable
Trustworthy, discreet, and able to handle confidential information professionally
Comfortable working in a dynamic and evolving environment

Nice To Haves

French is a strong plus

Responsibilities

Manage executive calendars and coordinate meetings across different time zones.
Prepare agendas, meeting materials, presentations, and documentation for leadership discussions.
Document meeting outcomes and ensure follow-up on action items and priorities.
Support the CEO in maintaining visibility across operational activities and ongoing initiatives.
Track ongoing initiatives, internal tasks, and deadlines across teams.
Follow up with stakeholders to ensure operational priorities remain on schedule.
Coordinate with different departments to facilitate communication and execution.
Assist in improving internal coordination and workflow efficiency.
Maintain organized documentation across shared digital workspaces and internal systems.
Ensure operational information, reports, and processes remain structured and accessible.
Assist in preparing internal reports, summaries, and executive presentations.
Provide administrative and operational support related to internal processes and ongoing projects.
Assist with reporting, coordination, and organizational follow-up activities.
Contribute to process improvements and operational optimization initiatives.