Executive Coordinator - SVP Oncology/Endocrinology & SVP OE&I

Merck•Boston, MA

14h

About The Position

EMD Serono is seeking a highly skilled and motivated Executive Coordinator to provide exceptional support to the SVP of Oncology/Endocrinology (solid-line) and the SVP of Operational Effectiveness & Innovation (OE&I) (dotted-line). The Executive Coordinator advances the operational effectiveness of the Oncology Endocrinology and OEI organizations by providing executive-level administrative support, ensuring consistent administrative processes, and overseeing communication platforms for aligned messaging and internal engagement while acting as the voice and face of the department. The role also strengthens culture and capability through coordination of team meetings, onboarding, recognition programs, and acts as a trusted advisor and integrator to keep the teams aligned and informed. This Executive Coordinator role also provides the unique opportunity to own high-impact responsibilities including congress/meeting planning and developing strategic content and slides in support of SVP and organizational initiatives.

Requirements

High School diploma or GED
5+ years of experience as an Executive Assistant, Administrative Business Partner, or other role supporting senior leaders in a corporate environment
Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word, Teams); ability to create polished, visually compelling presentations independently
Strong project management skills: ability to prioritize, multi-task, and meet deadlines in a fast-paced, matrixed environment
Exceptional written and verbal communication skills; professional, polished, and discreet
High degree of integrity and ability to handle sensitive and confidential information with absolute discretion

Nice To Haves

Pharmaceutical/biotech experience
Demonstrated excellence in managing complex calendars, travel logistics, and executive-level communications
Proven experience planning and executing events, meetings, or congresses
Familiarity with HCP compliance requirements, Sunshine Act regulations, and MLR processes.
Proficiency with collaboration and project management tools (e.g., SharePoint, Smartsheet, Concur, Workday, Veeva)
Ability to streamline processes to focus on what matters and creates impact and acting quickly to adapt to changes
Demonstrated ability to embrace new ideas, challenge the status quo, and seek innovative solutions while valuing diverse perspectives and treating others with respect and dignity

Responsibilities

Manage complex, high-volume calendars for the SVP of Oncology/Endocrinology (primary) and SVP of OE&I (secondary), across multiple time zones, prioritizing competing demands.
Coordinate domestic and international travel arrangements with detailed itineraries, visa requirements, and expense reporting in compliance with company policies; include onboarding and procurement/budget support as needed.
Serve as the primary liaison between SVP offices and internal/external stakeholders, including cross-functional teams, executive leadership, and external partners.
Organize and support team meetings, all-hands, and leadership forums: prepare agendas, capture minutes, track action items, drive follow-through, and ensure structured decision tracking.
Maintain confidential files, records, and organizational charts; manage document control and version tracking; onboard new team members administratively; manage purchase orders, vendor contracts, and budget tracking; anticipate needs and address administrative gaps; provide support to other leaders as needed.
Create, design, and refine executive-quality PowerPoint presentations and supporting materials for SVP initiatives, leadership forums, quarterly business reviews, and external engagements.
Assist with the development and editing of communications including town hall presentations, strategic updates, and org announcements.
Maintain a library of reusable SVP content assets, templates, and branded materials.
Support preparation of materials for senior leadership meetings, board-level updates, and cross-functional governance forums.
Support the coordination and/or preparation for internal and external events including large department/multi-department meetings, customer meetings, and conference.