Executive Coordinator

Dominican Hospital•Live Oak, CA

1d•$34 - $50

About The Position

The Executive Coordinator provides comprehensive administrative and operational support to executive leadership, helping ensure smooth daily operations and strategic execution. The role manages complex calendars, coordinates meetings and events, prepares presentations, handles sensitive communications, facilitates information flow, assists with project tracking, and organizes travel and expenses. The coordinator works collaboratively with hospital leadership and the administration team and supports board, executive, and committee activities. Additional responsibilities include maintaining the DREAM fundraising database, managing donor acknowledgements, general bookkeeping, and maintaining office supplies and spaces.

Requirements

High school graduate in General Studies.
Three years of experience supporting an executive team; comparable experience may be considered.
Exceptional organizational skills and meticulous attention to detail.
Strong communication skills and advanced software proficiency.
Proactive mindset, ability to manage multiple priorities, and discretion.

Nice To Haves

Bachelor's degree in another field.
More than five years of experience supporting an executive team.

Responsibilities

Manage complex executive calendars and coordinate meetings and events.
Prepare presentations and handle sensitive communications.
Facilitate information flow and assist with project tracking.
Organize travel and expenses to support executive efficiency.
Work collaboratively with hospital leadership and the administration team.
Oversee the accuracy and completeness of the DREAM fundraising database and serve as the main point of contact for shared services and the philanthropy IT team.
Request tickets to resolve database issues and questions; perform gift entry and query support in collaboration with the shared resources team.
Draft gift acknowledgement letters, ensure timely delivery to donors, and upload acknowledgements to the database.
Coordinate board, executive, and committee activities, including meeting minutes, scheduling, and general support.
Order, organize, and maintain office supplies and spaces.
Perform general bookkeeping, including submitting and paying invoices, pledge invoicing, monthly account reconciliations, coordinating hospital requests and transfers, expense tracking and reporting, and daily deposits.