Executive Coordinator

Louisiana Community and Technical College System • New Orleans, LA

6d • Onsite

About The Position

The Executive Coordinator serves as the primary point of contact for the Division of Student Affairs, providing high-level administrative support to the Vice Chancellor for Student Affairs. This role involves managing communications, calendars, office operations, and supporting various projects and committees within the division.

Requirements

• Bachelor's degree from an accredited university
• 3-5 years of progressive administrative or public relations/collaboration with internal partners and external constituencies experience is required.

Nice To Haves

• Bachelor’s degree from an accredited university or 5 years of progressive administrative experience
• Advanced computer literacy, including Microsoft Office Suite, is required.
• Experience in a community college environment
• Vast understanding of high-school dual enrollment and co-enrollment.
• Vast understanding of all Student Affairs departments and operations.

Responsibilities

• Serve as the first point of contact for the Division of Student Affairs, greeting visitors and handling inquiries.
• Provide high-level administrative support to the Vice Chancellor for Student Affairs.
• Compose, analyze, edit, and disseminate memos, letters, reports, and confidential correspondence.
• Manage the executive calendar for the Vice Chancellor, scheduling appointments and meetings.
• Coordinate fraud investigation processes and documents.
• Collect, prepare, and analyze briefing and background materials for the Vice Chancellor’s meetings.
• Develop and prepare meeting agendas, notices, and minutes.
• Oversee physical and digital office workflows, mail distribution, and inventory supply management.
• Draft, review, and edit sensitive correspondence, executive summaries, and division-wide announcements.
• Complete and maintain Personnel Action Forms and PowerPoint Presentations.
• Monitor office expenditures, process expense reports, contracts, and professional agreements.
• Assist with the annual divisional budget and unit Key Performance Indicator tracking.
• Prepare agendas, record minutes, and track action items for leadership team meetings.
• Coordinate logistics for division-wide events, conferences, student leadership recognition ceremonies, and town halls.
• Negotiate with vendors, draft and complete contracts, and professional service agreements.
• Maintain secure student records and database systems in compliance with FERPA regulations.
• Research student affairs trends and compile data reports to support strategic planning initiatives.
• Work with Communications for Delgado Student Affairs branding standards.
• Review and recommend recruiter material.
• Assist with special projects as assigned by the Chancellor or designated Student Affairs administrator.
• Perform other duties, tasks, and assignments as required to support the Student Affairs division.

Benefits

• Retirement
• Multiple medical insurance options
• Supplemental insurances (dental, term life, disability, accident, vision, etc.)
• Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses)
• Holidays (14 per year, typically includes longer break at Christmas)
• Generous annual (vacation) and sick leave benefits
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level