Executive Coordinator

Merck•Boston, MA

3d•Hybrid

About The Position

Work Your Magic with us! Start your next chapter and join EMD Serono. Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us. United As One for Patients, our purpose in Healthcare is to help create, improve and prolong lives. We develop medicines, intelligent devices and innovative technologies in therapeutic areas such as Oncology, Neurology and Fertility. Our teams work together across 6 continents with passion and relentless curiosity in order to help patients at every stage of life. Joining our Healthcare team is becoming part of a diverse, inclusive and flexible working culture, presenting great opportunities for personal development and career advancement across the globe. This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Requirements

High school diploma or GED
6+ years of professional work experience supporting senior-level management

Nice To Haves

Bachelor’s degree
Experience with contracting process support; SAP experience preferred
Strong background in executive-level support, calendar management, meeting coordination, travel planning, and handling confidential materials.
Previous project administration preferred
Strong internet and computer skills including Outlook, Word, Excel and PowerPoint
Knowledge and ability to work in contracting and purchasing software; SAP preferred
Excellent administrative skills
Strong organizational skills
Attention to detail
Team player with reflected can-do attitude
Self-motivated, self-confident
Ability to handle multiple tasks effectively and to work under pressure
Ability to work as a cooperative part of a Medical Affairs team
Ability to work in an intense, fast paced, matrixed, multinational work environment
Proven experience and examples of developing and maintaining relationships across functions
Ability to communicate via virtual platform
Able to be flexible with work schedule to accommodate the varying volume of work

Responsibilities

Support Statement of Work (SOW) management through the approval, vendor setup and PO setup process (with a focus on Oncology, Fertility, Endocrinology and Medical support budgets); actively monitor shared Medical Operations inbox for SOW handling, monitor, track and champion SOWs through the process in collaboration with business owners
Manage monthly vendor reports with third-party vendors and/or HCPs in collaboration with business owners
Complete receiving on all business owner-approved vendor reports and individually submitted vendor invoices
Review monthly open invoice and PO reports to determine and execute appropriate action
Open POs for approved medical grants and off-line charitable contribution requests
Actively contributes to continuous process improvements, staff training and adherence to all corporate policies
Crosstrain and provide backup coverage for Medical Operations staff, including for contracting, the HCP engagement process and grants operations.
Support development and maintenance of job aids for key Medical Affairs processes (including and beyond contracting).
Actively participate in internal Administrative Professionals network, building relationships with key internal stakeholders.