Executive Coordinator, Policy & Public Funding

The Nature Conservancy•Arlington, IN

1d•$69,275 - $103,785•Remote

About The Position

The Executive Coordinator to the Global Head of Policy and Public Funding will be responsible for providing direct support to an executive team member and may also support other senior managers. They will perform a variety of high-level administrative tasks, which may include budget preparation, domestic and international travel arrangements, meeting logistics, reporting and tracking information, and scheduling for a vice president, regional director, or a role of similar scope and complexity. They will create, oversee, and work to consistently improve communications to all members within the business unit or region’s scope and beyond. They may provide operational support to the executive, such as recruiting and other HR support, creating/submitting financial and technical reports, and analyzing key data to ensure efficient management. The Executive Coordinator will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will manage operational program guidelines and modify processes to achieve results, improve workflow, and solve problems. They will provide advice, recommendations, and training related to the needs of the executive. They must have advanced knowledge of the systems and resources utilized by the program to provide support. The Executive Coordinator will work in close cooperation with senior managers, staff, trustees, board of directors, and donors, as well as customers, vendors, and business relations. They will manage diverse tasks, analyze situations, evaluate alternatives, project outcomes, and implement solutions to improve effectiveness. This position requires travel occasionally, working long and flexible hours, as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

Requirements

Bachelor’s degree and 5 years related experience or equivalent combination, including 2 years providing direct administrative support to a senior manager.
Experience managing and implementing multiple projects.
Experience negotiating agreements.
Experience supervising staff, interns, and/or volunteers.
Experience with current technology in relevant field.
Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff.
Experience working with cross-functional teams.
Exceptional communication and collaboration skills.
Experience managing, arranging, and directing high level administrative tasks to provide direct support to an executive team member.

Nice To Haves

Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
Ability to manage and implement complex processes and diverse activities.
Ability to work in partnership with others in a collaborative role.
Advanced knowledge in current and evolving technology utilized by program.
Demonstrated ability to conceive and write creatively for various audiences.
Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data.
Strong organization, planning, and problem-solving skills.
Successful experience implementing strategic program goals.

Responsibilities

Provide direct support to an executive team member and may also support other senior managers.
Perform a variety of high-level administrative tasks, which may include budget preparation, domestic and international travel arrangements, meeting logistics, reporting and tracking information, and scheduling for a vice president, regional director, or a role of similar scope and complexity.
Create, oversee, and work to consistently improve communications to all members within the business unit or region’s scope and beyond.
Provide operational support to the executive, such as recruiting and other HR support, creating/submitting financial and technical reports, and analyzing key data to ensure efficient management.
Provide guidance in satisfying requirements based on extensive knowledge of policies and procedures.
Manage operational program guidelines and modify processes to achieve results, improve workflow, and solve problems.
Provide advice, recommendations, and training related to the needs of the executive.
Manage diverse tasks, analyze situations, evaluate alternatives, project outcomes, and implement solutions to improve effectiveness.