Executive Coordinator, Development and External Affair

Third Way•Washington, DC

12d•Hybrid

About The Position

Third Way is a national think tank and advocacy organization that champions moderate policy and political ideas. Since our founding in 2005, we have served as a critical bulwark against political extremism by advancing values-driven, reform-oriented solutions on the defining issues of our time. Our work is grounded in the mainstream American values of opportunity, freedom, security, and democratic capitalism, and we advocate for the vital center across seven major areas: climate and energy, economy, education, health care, national security, politics, and social policy. Third Way is looking for an Executive Coordinator to provide support for the Development and External Affairs team on scheduling, administrative needs, event support, research, and other duties as assigned. This work will directly advance Third Way’s political and policy objectives in the Administration and Congress.

Requirements

Bachelor’s degree and/or a minimum of 1-2 years of relevant experience in an administrative or similar role
Excellent attention to detail and comfort with multi-tasking
Experience with Salesforce and other databases
Excellent communication, organizational, and administrative skills
Able to work under short deadlines and deliver in a fast-paced environment
Able to juggle multiple projects with competing priorities simultaneously
Want to contribute towards Third Way’s mission
Take pride in and ownership of your work
Curious and eager for professional development
Self-starters: People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.
Collaborators: People who work in teams—sharing ideas, brainstorming, co-authoring products, and advancing our shared priorities.
Creators: People who foster divergent thinking; who aren’t afraid to take on the orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.
Results-oriented: People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
Respectful: People who embrace the diverse perspectives of everyone and foster the values of non-discrimination and inclusivity at all times.
Applicants must be legally authorized to work in the United States without current or future employer sponsorship.

Responsibilities

Serving as the primary administrative support for the fundraising, events, and external affairs functions of the Development & External Affairs team
Managing schedules, calendars, meeting set-up, and logistics as well as ensuring appropriate follow-up for senior team members
Providing logistical support for events that can include scheduling, arranging travel, managing check-in onsite, drafting invitations, tracking RSVPs, making catering arrangements, drafting event briefings, and scouting venues
Providing background research in preparation for meetings and events
Recording notes from team meetings and distributing relevant to-dos and action items
Maintaining internal records, calendars, and shared databases
Participate in Third Way’s comprehensive onboarding program.
Learn about all aspects of Business Operations, which includes HR, Benefits, IT, Finance, and office operations.
Learn about all aspects of Development & External Affairs, which includes fundraising, corporate relations, and public events.
Meet your Third Way Buddy, be introduced to the entire staff, and start to learn the TW’s culture.
Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team on these processes.
Participate in weekly one-on-ones with your manager to ensure you fully understand the expectations of the job.
Attend weekly team meetings.
Learn about the key goals of each member of your program, their progress toward these goals, what challenges they face, and how you will contribute.
Learn our current processes for scheduling meetings, hosting events, interfacing with donors & congressional offices, and more.
Gain an understanding of each employee’s role and their contribution to the organization.
Attend program overview sessions to learn more about each team’s contribution to TW’s mission.
Incorporate TW’s Style Guide and Production process into your work products.
Participate in, at least, one of our internal Professional Development trainings or a Center for Fun activity.
Be fully responsible for the teams scheduling needs and providing support for corporate, individual, and public events.
Oversee in-office event coordination regarding food orders, room set-up, and RSVP tracking.
Feel a sense of comfort and familiarity with the staff, your team, and your work.
Continue to attend weekly departmental meetings with a stronger understanding of your team’s strategic goal.
Bring new ideas and suggestions to your weekly one-on-ones with your manager.
Attend and participate in external functions with other members of your team.
Complete your 90-day self-evaluation and performance review with your manager.
Partner with your manager to establish your long-term goals for the remainder of the year.
Take over primary management of Third Way’s social media channels.
Create and manage Third Way’s social media content calendar.
Lead content creation for all of Third Way’s digital media accounts.
Partner with other members of the communications team and our policy and political analysts to prepare content to elevate important findings and data.