Finance and External Events Coordinator

Ivy Tech Community College•Bloomington, IN

11d•$45,000 - $50,000

About The Position

Ivy Tech - Bloomington is looking for a Finance and External Events Coordinator to join our team! This dynamic role is ideal for someone who enjoys balancing detail-oriented financial work with relationship-building and event coordination. In this position, you’ll support key campus financial operations including accounts receivable, procurement compliance, vendor and contract coordination, and budget support—while also serving as the point person for external event space rentals, helping partners plan successful events from initial inquiry through execution. If you are organized, customer-focused, and excited about making an impact both behind the scenes and through meaningful campus partnerships, this is a great opportunity to play an important role in the success of our campus.

Requirements

Associate’s degree
Minimum of 3 years of experience in finance, business administration, or office management role.
Proficiency in financial systems (e.g., Workday, Quickbooks) with experience in accounts receivable, procurement, and vendor processes.
Ability to monitor budgets, verify transactions, and ensure compliance with institutional policies and regulations.
Strong verbal and written communication skills with the ability to provide training and support to staff.
Capable of addressing travel, vendor, and procurement issues quickly and effectively.
Demonstrated ability to work collaboratively across departments and with external vendors/contractors.
Skilled in managing multiple priorities, tracking deadlines, and supporting special projects.
Commitment to providing responsive, solution-oriented support to campus stakeholders.

Nice To Haves

Associates degree is in Finance or related field.
Familiarity with public sector or higher education financial operations, knowledge of contract management and supplier negotiation, and/or experience supporting audits and compliance reviews strongly preferred.
Candidate who is committed to an environment where team members feel valued, respected, and supported.
Candidate who will demonstrate a strong commitment to a workplace culture that recognizes and appreciates varied perspectives, backgrounds, and experiences.
Candidate who is passionate about creating and maintaining a team dynamic that encourages open communication and mutual respect.

Responsibilities

Responsible for accounts receivable, billing & collecting for sponsor and third-party accounts.
Maintain required documentation for all billing activities in accordance with the Financial Management Manual.
Research and resolve travel- and procurement-related questions from departments.
Coordinate vendor setup requests and maintain the frequently used supplier list for the campus and act as the College’s representative when working with vendors and contractors.
Verify P-Card transactions and purchasing for compliance.
Support contract management, including initiating approval processes for contracts/service agreements and negotiating supplier agreements for goods and services.
Handle all inquiries from external partners; gather initial event logistics and check availability of and assign appropriate space; facilitate contract process to confirm reservations.
Schedule tours of our space and talk through event logistics with external partners prior to their events; prepare and share event diagrams with external partners.
Collaborate with 25Live Campus Data Administrators to ensure reservations have been added to our system via room scheduling software.
Effectively communicate all set-up instructions, including applicable event diagrams, with in-house facilities, security, and information technology teams.
Provide administrative support to the Director of Finance and, when requested, the Vice Chancellor of Finance.
Assist as needed with campus events, receptions, and meetings hosted by the Chancellor’s Office.
All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services