Executive Coordinator, CMO Office

Manychat • Austin, TX

1d • Hybrid

About The Position

This role places you in a position of high reliance for the CMO, managing their calendar, preparation for engagements, relationships, and split-second decisions. The ideal candidate is adaptable, anticipatory, and unshakeable, thinking more like a production or celebrity assistant. While AI expertise is not required, a strong curiosity and willingness to learn are essential. The role offers a front-row seat to CMO operations, significant ownership from day one, and a fast-paced career track.

Requirements

• Experience in a fast-paced, high-touch support role: as a talent assistant, production assistant, celebrity assistant, or similar - where anticipating needs came naturally.
• Exceptional written and verbal communication skills.
• High agency: you act without being asked and show up with solutions, not questions.
• Calm, sharp judgment under pressure, with zero ego about the work.
• Based in Austin, TX, with flexibility (and enthusiasm?) to travel for events.

Nice To Haves

• A marketing background, for example, you started out as a marketing intern and got hooked.
• Experience in talent management, creator or celebrity representation, or high-touch executive support at a public-facing company.
• Curiosity about AI and a track record of picking up new tools fast. Deep AI experience isn’t required, aptitude is.

Responsibilities

• Act as the CMO’s agent and manager for their public persona, coordinating interviews, speaking opportunities, industry meetings, and media events end-to-end.
• Prep sharp briefs ahead of every meeting, interview, and event so the CMO walks in ready.
• Partner with content and design teams to produce decks, one-pagers, speaker profiles, and landing pages that support the CMO’s public presence.
• Be the CMO’s eyes and ears across the org, flagging what needs their attention before it becomes a problem.
• Brief people ahead of time when they’re presenting to the CMO, set expectations, and manage the follow-up.
• Work across teams to unblock anything that’s waiting on the CMO.
• Own logistics for internal initiatives where the CMO is the named owner or sponsor.
• Help build out the AI stack powering the CMO’s pod.
• Manage the CMO’s calendar, prep for meetings, and process notes and action items.
• Handle day-to-day correspondence and work-related travel and logistics.

Benefits

• Professional development budget for conference tickets, online courses, and other relevant resources to help you grow.
• Comprehensive medical, dental, and vision coverage for you and your dependents.
• Hybrid work and generous, flexible time off — planned with your team, not rationed by a rigid quota.
• Work from where you need to — agreed with your team, not tied to a desk. Flexibility we built in on purpose, because location shouldn’t get in the way of great work.
• In-office perks, including free meals and snacks.
• Company-funded sport activities, annual offsites and team-building events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed