Executive & Comm Specialist

University of California, Irvine•Orange, CA

About The Position

The Executive & Communications Specialist for the Department of Obstetrics and Gynecology oversees daily and long-range activities and projects for the Department Chair and Department Administrator. The incumbent is responsible for various duties including executive support for department leadership, development of department communications, and serves as a project manager on various initiatives. Incumbent will use independent judgement and have a high level of organizational skills as this position is under general supervision. This position handles sensitive and confidential executive level correspondence, including, but not limited to, patient care, department management, research, and recruitment. The applicant must possess solid communication and interpersonal skills to communicate effectively verbally and in writing and have a keen awareness of organizational politics, tact, and diplomacy. Incumbent will serve as the public relations contact for all department matters and represent the department at various meetings. The Executive & Communications Specialist will provide executive level support to the Chair, and Department Administrator, including purchasing, reimbursement, and travel arrangements. The incumbent will also be responsible for the department newsletter, website, and all active department social media accounts. This position works closely with Advancement on fundraising campaigns for the department. The incumbent must demonstrate good judgement in selecting methods and techniques for obtaining solutions.

Requirements

Ability to establish and maintain effective working relationships across the Health System.
Ability to maintain a work pace appropriate to the workload.
Must demonstrate customer service skills appropriate to the job.
Excellent written and verbal communication skills in English.
Must possess the skill, knowledge and ability essential to the successful performance of assigned duties.
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
Solid communication and interpersonal skills to communicate effectively with all levels of staff.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, and website design.
Solid knowledge of common University-specific computer application programs.
Ability to use discretion and maintain confidentiality.
Strong skills in short-term planning analysis, problem-solving, and customer service.
Bachelor's degree in related area and / or equivalent experience / training
A minimum of 5 years of relevant work experience.
Must be able to provide proof of work authorization.

Responsibilities

Oversees daily and long-range activities and projects for the Department Chair and Department Administrator.
Provides executive support for department leadership.
Develops department communications.
Serves as a project manager on various initiatives.
Handles sensitive and confidential executive level correspondence.
Serves as the public relations contact for all department matters.
Represents the department at various meetings.
Provides executive level support to the Chair and Department Administrator, including purchasing, reimbursement, and travel arrangements.
Responsible for the department newsletter, website, and all active department social media accounts.
Works closely with Advancement on fundraising campaigns for the department.
Demonstrates good judgement in selecting methods and techniques for obtaining solutions.