Executive Business Professional - Clinical Scheduler

Seven Counties Services•Louisville, KY

6d•Onsite

About The Position

This role involves a variety of front-desk, reception, and administrative functions within a clinical setting. The Executive Business Professional will be responsible for client interactions, data entry, record maintenance, report generation, and general office management. The position requires strong organizational skills, proficiency in Microsoft Office, and excellent communication abilities. The incumbent will also participate in financial reconciliation processes and manage office supplies. Additional duties may include coordinating with IT, acting as an Infection Prevention Representative, and liaising with property management. The role emphasizes principle-centered leadership, customer service, and adherence to safety and quality standards.

Requirements

High School or GED required.
Three to four years’ experience working in office setting and performing various clerical or administrative tasks.
Advanced knowledge of Microsoft Office Suite.
Strong oral and written communication skills.

Nice To Haves

Completion of up to 18 months’ business school, beyond high school preferred.

Responsibilities

Perform front-desk and reception duties including greeting clients, answering phones, taking messages, checking in clients, collecting payments, and handling customer service interactions.
Enter client data, eligibility information, and other program-specific data into electronic information systems and databases.
Provide medical records support to Health Information Management staff as needed.
File and maintain correspondence, records, reports, and other operational documents.
Perform administrative functions such as typing, data entry, generating requisitions, and taking meeting minutes.
Run and assess monthly/quarterly reports, troubleshoot inaccuracies, and take necessary actions.
Coordinate work site's IT functions as needed.
Participate in the daily deposit process, including reconciliation.
Monitor and order office supplies.
Call in prescriptions to pharmacies, coordinate lab appointments, and process lab results.
Act as a liaison with Properties department for site needs.
Act as Infection Prevention Representative, monitoring supplies and communicating measures to staff.