Executive Business Partner III

Uber•Chicago, IL

3d•$53 - $59

About The Position

Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale. Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!

Requirements

Minimum 8+ years of administrative experience
Google calendar
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision
Ability to proactively identify business needs and opportunities to add value
Strong organizational skills with a strong attention to detail
Ability to work with confidential information
Experience working in a complex, matrixed and global environment

Nice To Haves

Minimum 10+ years of administrative experience
Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Experience supporting multiple leaders and complex teams
Experience working with executive leadership
Proven track record of structuring calendar cadence to support long term business objectives
Experience implementing processes and systems to optimize leaders' time
Experience owning complex projects from start to finish
Experience with budget management
Bachelor's degree or equivalent practical experience

Responsibilities

Provide high-level and proactive administrative partnership and manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure leaders are properly prepared and on time for all meetings
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
May work on other tasks and projects as assigned
May act as ELT coverage back up as needed
May assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring